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Description

We are in search of a Jr. Administrative Assistant to join our team based in Fairfax, Virginia. As a Jr. Administrative Assistant, you will be working within the insurance department. You will be working onsite., Monday to Friday.

You will be providing support to ensure smooth operations, assisting team members, and managing day-to-day administrative tasks.

These responsibilities may include:

+ Handling correspondence, managing schedules, organizing files (physical and digital), and ensuring the office runs efficiently.

+ Assisting with customer inquiries, processing policy updates, and helping maintain customer records. must have the ability to navigate customer data confidently, blending human expertise with technology for better customer experiences

+ Regularly updating and verifying policyholder information, claims data, and other essential records in the company’s system

+ Facilitating communication between departments, drafting emails, preparing reports, and supporting external communication with clients or partner

+ Ensuring that insurance documentation and customer records comply with regulatory requirements and are properly maintained according to company policies.

+ Coordinating appointments for adjusters or insurance agents, as well as helping arrange team meetings, training sessions, or industry-related events

Requirements

+ Minimum of 1+ years of office experience or internship experience.

+ Prior experience in an administrative or office support role is often beneficial but not always required. Entry-level candidates may be considered if they demonstrate the necessary skills

+ Competency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment like printers and scanners is essential

+ Ability to accurately input and maintain records in electronic systems or database

+ Familiarity with tools like calendars, task managers, or scheduling software is often needed for coordination tasks.

+ Strong skills in communicating effectively with colleagues, customers, and external parties, both in writing and in person

+ Ability to interact professionally with clients and provide responsive support as needed

+ Ability to handle multiple tasks simultaneously, prioritize duties, and meet deadlines efficiently

+ Accuracy in handling records, documents, and other administrative tasks

+ Maintaining discretion with sensitive company and client information (Source: RH Acronym Guide.docx

+ Dependability in managing responsibilities and showing up on time.

+ Proficiency in using office software like MS Office Suite

+ Understanding insurance industry terms and processes if applying for a position in an insurance company.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .