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Description

Are you an organized, proactive professional with exceptional communication skills and a strong ability to multitask? Do you excel at anticipating needs and thrive in a fast-paced environment? Our client, a leading property management company, is seeking a highly motivated and detail-oriented Executive Assistant to join their team. This is an exciting opportunity to play a pivotal role in supporting an executive within the dynamic real estate and property management industry.

Key Responsibilities:

+ Provide high-level administrative support to executives, including managing calendars, scheduling meetings, handling correspondence, and maintaining confidentiality.

+ Coordinate travel arrangements, prepare itineraries, and ensure smooth logistics for business engagements.

+ Assist with the preparation of reports, presentations, and spreadsheets specific to property management operations.

+ Act as a liaison between the executive, internal teams, and external stakeholders, fostering clear communication and timely follow-ups.

+ Monitor and prioritize incoming emails, phone calls, and requests, ensuring prompt and comprehensive responses.

+ Maintain office systems and organize critical documents, records, and files related to real estate transactions and property management projects.

+ Support property management tasks such as tracking leases, managing vendor relationships, and coordinating documentation as needed.

+ Handle special projects and ad hoc tasks as assigned to support the overall success of the organization.

Requirements

+ A minimum of 3–5 years of experience as an Executive Assistant, preferably in property management, real estate, or a related industry.

+ Exceptional organizational skills with the ability to prioritize and meet deadlines in a fast-paced environment.

+ Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with property management software is a plus.

+ Excellent written and verbal communication skills to effectively interact with internal and external stakeholders at all levels.

+ Proactive problem-solving abilities and a positive, resourceful attitude.

+ High degree of professionalism, discretion, and trustworthiness when managing confidential information.

+ Bachelor’s degree in Business Administration, Real Estate, or a related field is preferred but not required.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .