• Sr. Administrative Assistant

    Robert Half Office Team (San Diego, CA)


    Description

    Robert Half is actively searching for a Senior Administrative Assistant to join one of our client organizations. In this advanced administrative role, you will take charge of more complex responsibilities while providing critical support to leadership and departments. This position requires a proactive professional with exceptional organizational skills, keen attention to detail, and the ability to manage confidential information effectively.

    Key Responsibilities

    + Provide high-level administrative assistance to senior managers, including scheduling appointments, managing calendars, and preparing correspondence.

    + Draft, edit, and proofread internal communications, presentations, reports, and other materials.

    + Schedule and organize meetings, prepare agendas, take detailed minutes, and ensure necessary follow-up actions are completed.

    + Maintain and organize detailed records, databases, and filing systems to ensure the availability of critical information.

    + Manage domestic and international travel, including transportation and accommodations, and prepare detailed itineraries.

    + Plan and execute company events, meetings, or team-building activities on behalf of leadership.

    + Identify inefficiencies and propose solutions to streamline administrative systems and workflows.

    + Handle sensitive information with discretion and professionalism.

    Requirements

    + Associate degree in Business Administration or equivalent preferred; Bachelor’s degree a plus.

    + 5+ years of administrative or executive assistant experience in a fast-paced environment.

    + Proven track record of managing complex responsibilities independently.

    + Strong written and verbal communication skills.

    + Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

    + Excellent organizational and time-management abilities.

    + Ability to multitask efficiently and prioritize tasks effectively.

    + High level of professionalism, discretion, and confidentiality.

    Preferred Qualifications

    + Experience providing direct support to C-suite executives or senior leadership teams is preferred.

    + Familiarity with project management tools, databases, or scheduling software.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .