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Description We are looking for a highly organized and detail-oriented Sr. Administrative Assistant to join a dynamic university department in La Jolla, California. This long-term contract opportunity involves managing executive-level administrative tasks, coordinating special events, and acting as a liaison between the department and external stakeholders. The ideal candidate will excel in calendar management, event planning, and communication, contributing to the department’s success.

Responsibilities:

• Coordinate and oversee all aspects of departmental events, including budgeting, logistics, marketing, and public relations.

• Assist in the development and execution of complex projects and special initiatives.

• Act as the primary liaison between the department and university offices, industry partners, and recruitment teams.

• Provide executive-level administrative support to the Chair, including managing correspondence and scheduling priorities.

• Organize and facilitate Faculty and Industry Advisory Board meetings, including preparing agendas and maintaining meeting records.

• Schedule appointments, group meetings, and conference calls as required.

• Collaborate with department staff to maintain and update the content on the departmental website.

• Ensure effective communication with stakeholders to support departmental goals and initiatives.

• Utilize CRM tools to track and manage relationships and communications effectively. Requirements

• Proven experience in administrative support, particularly at the executive level.

• Expertise in event coordination, including managing budgets and logistics.

• Strong proficiency in calendar management and scheduling.

• Excellent communication skills, both written and verbal.

• Familiarity with CRM systems and their application in relationship management.

• Ability to work collaboratively with diverse teams and external partners.

• Experience in maintaining and updating website content.

• Strong organizational skills and attention to detail.

• Prior experience in higher education preferred

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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