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Description We are looking for an experienced Office Manager to oversee administrative operations and front office management in our New York, NY location. This is a contract position that requires a proactive individual to coordinate day-to-day office functions, manage facility needs, and ensure smooth administrative support. The role involves interacting with clients, maintaining office supplies, and handling various administrative tasks to support the organization effectively.

Responsibilities:

• Greet clients and visitors at the front desk and coordinate arrangements for client visits, including travel, accommodations, and meeting logistics.

• Manage incoming and outgoing mail, including FedEx and other package deliveries, ensuring timely distribution.

• Oversee conference room bookings and ensure meeting spaces are clean, organized, and ready for use.

• Maintain inventory for office supplies, pantries, and equipment, placing orders as needed and ensuring timely replenishment.

• Liaise with building management to address maintenance issues and uphold cleanliness and functionality of the office.

• Organize in-house and external events in compliance with company policies and guidelines.

• Handle administrative tasks such as billing, report preparation, and maintaining seat occupancy data.

• Ensure proper functioning of security and access control systems, including monitoring and data analysis.

• Oversee procurement processes, ensuring adherence to company purchasing policies and timely acquisition of required items.

• Participate in audit preparations and ensure compliance with organizational policies and procedures. Requirements • Proven experience in office management, reception, or administrative roles.

• Strong organizational skills with the ability to manage multiple tasks and priorities.

• Familiarity with office software systems, including accounting tools, CRM platforms, and Concur.

• Knowledge of accounts payable, accounts receivable, and other accounting functions.

• Experience in handling inbound calls and delivering attentive customer service.

• Ability to coordinate events and manage logistics efficiently.

• Understanding of facility management and physical security protocols.

• Excellent communication and interpersonal skills for interacting with clients and team members. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .