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Description

We’re seeking a polished and highly organized Receptionist for a contract role in Cohoes, NY—with the potential to go permanent. This position goes beyond the front desk. As the first point of contact for executives, clients, and visitors, you will set the tone for professionalism and service excellence. Ideal candidates will bring a proactive mindset, strong organizational abilities, and the discretion expected in executive-level environments. This position requires a highly organized individual with excellent communication skills and the ability to manage multiple tasks independently. You’ll set the tone for professionalism and service excellence, so strong communication skills, a proactive mindset, and exceptional attention to detail are essential. This is an ideal role for someone who thrives in a dynamic, client-facing environment and understands the discretion and poise expected in executive settings.

What You’ll Do:

+ Create a positive and professional first impression by warmly greeting clients, guests, and visiting employees

+ Support the annual management plan by meeting key performance indicators set by leadership

+ Exhibit confidence, professionalism, responsiveness, and exceptional customer service at all times

+ Perform facility management tasks as assigned by the team and manager

+ Direct guests promptly to the appropriate meeting hosts

+ Register visitors with lobby security and notify hosts upon their arrival

+ Maintain a safe, clean, and organized reception area in compliance with policies and procedures

+ Ensure continuity among teams by accurately documenting and communicating actions, irregularities, and ongoing needs

+ Manage meeting room bookings via the client web portal and coordinate setup details with the Conference Center Coordinator

+ Assist with meeting room setup and breakdown, including basic IT support

+ Support mailroom operations under the direction of the Mailroom Manager

+ Provide administrative assistance such as copying, printing, shipping, and coordinating courier services

Who You Are:

+ A highly organized and self-directed administrative professional

+ Experienced in executive or high-level front office roles

+ Able to communicate effectively and maintain discretion in a professional setting

+ Technically proficient in Microsoft Office Suite and modern office tools

+ Comfortable balancing a variety of responsibilities in a fast-paced environment

This is an excellent opportunity for someone who enjoys being the operational cornerstone of an office while engaging with professionals at every level.

Requirements

+ Exceptional verbal and written communication skills with a strong customer service focus; proficiency in English required

+ Proven ability to multitask, prioritize, and manage time efficiently in a fast-paced environment

+ Demonstrated discretion and professionalism in handling sensitive, confidential information

+ Proficient in various IT tools and platforms as well as Microsoft Word, Excel, and PowerPoint

+ High school diploma or equivalent required

+ Minimum of 2 years’ experience in receptionist or administrative support roles

+ Ability to perform light physical activities such as walking and carrying small packages

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .