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NYBG J ob Description

Title Reports t o

Director of Financial Systems & Reporting

VP of Budget & Planning

Position Summary :

The Director of Financial Systems & Reporting is a key position in the Finance Team overseeing the maintenance, upgrades, troubleshooting, and associated training and communication for NYBG’s financial systems. The Director will support NYBG’s Enterprise Resource Planning (ERP) system, Unit4, which supports all work of the Finance team (General Ledger, Accounts Payable, Budgeting, Payroll) as well as Human Resources. In addition, this position will be the main point person troubleshooting or implementing any new tools – examples of other current technology used in Finance include our credit card payment platforms, grants management and contracts management software.

The Director of Financial Systems & Reporting is an innovative and analytical leader that supports decision ‐ making by building reports, pulling data and providing analytical support to all units in Finance – Controller ’ s Office (including Payroll), Budget & Planning, and the Contracts and Grants teams. In addition, this position holds responsibility for key financial processes connected to NYBG’s financial system, most importantly creation of new chart fields and oversight of the Chart of Accounts.

The Director will work closely with NYBG’s IT unit, particularly the Enterprise Applications team, in testing and improving systems. The Director of Financial Systems & Reporting will represent the Finance unit in organization ‐ wide IT taskforces and groups and is a key constituent expected to drive process improvements through better use of technology.

Specific Duties & Responsibilities :

Financial Systems Oversight

• Finance department leader for all finance ‐ related systems and databases, namely Unit 4 ERP. Other current financial systems include grants software (Amplifund), contracts management software and credit card payment platform. In conjunction with IT, responsible for systems administration, implementation and troubleshooting for any new finance ‐ related systems or databases.

• Working closely with the IT department, project leader and subject ‐ matter expert on financial systems and technology projects for the Finance division.

• Troubleshoot and identify Unit 4 issues and suggest options and resolutions in a timely and efficient manner. Conduct, support and provide data for system testing.

• Member of the ERP Steering Committee. Provide support and recommendations regarding Unit4.

• Provide ongoing customer service, system analysis, and user support for all financial systems, particularly Unit4.

• Maintain and update training videos and written procedures/processes on all financial systems as needed. Participate in department’s periodic training offerings.

• Identify opportunities to improve financial systems, reporting tools, and data governance practices.

Financial Reporting and Analytics

• Develop, design and test reports and dashboards for Finance team and Executive leadership.

• Support data queries and reporting related to budget process, grants reporting, accounts payable expenditures and purchase orders, monthly and fiscal year end close, and special projects as requested.

• Work with Accounting, Budget, Grants Management teams to maintain the General Ledger.

• Responsible for maintaining personnel access in Unit 4 for the submission of Timesheet/Time and Effort Reporting.

• Ensure consistent practices used throughout the Garden to maintain integrity of financial data.

Chart of Account Maintenance

• Oversee Chart of Accounts, ensuring that fields and hierarchies are accurate and orderly. Maintain the Project Costing and Billing Module, which includes creating and maintaining account strings (Cost Centers, Projects, Subprojects and Awards).

• Monitor newly created posting strings to ensure they are being reflected correctly in reporting.

Qualifications :

• Bachelor’s Degree required

• 5 ‐ 10 years of professional experience with financial database systems and Enterprise systems

• Understanding of finance, preferably with some experience or educational background in accounting or budgeting.

• Process improvement mindset, ideally with prior experience improving systems and processes to improve efficiencies

• Customer service approach

• Strong verbal and written communication skills

• Project management training or certification a plus

Physical Demands & Work Environment:

While performing the duties of this position, the employee is required to work at a computer terminal for most of the day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Baseline Work Schedule:

Monday-Friday, 9 a.m.-5 p.m. additional hours as required for deliverables. This position is eligible for a hybrid work schedule.

Salary is commensurate with experience within the range of $95,000-110,000.