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Job Title

Facilities Maintenance Supervisor

Requisition #

24988

Exemption Status

Exempt

Management Level

Supervisor

Direct Reports

Facilities Maintenance Staff

Manager Title

Facilities Manager

Department

Administrative Services

Pay and Benefits

Estimated hiring range $79,430 - $97,080 /year, 5% bonus target, full benefits. www.careoregon.org/about-us/careers/benefits

Posting Notes

This is a 100% in person role that will require you to go into the downtown Portland office.

Job Summary

A Facilities Maintenance Supervisor is responsible for supervising the day-to-day operations and building maintenance of CareOregon's buildings, equipment, and grounds. This position requires organizational and problem-solving skills, as well as technical knowledge of building systems and safety standards. The Facilities Maintenance Supervisor plays a crucial role in maintaining a safe, secure, and well-functioning environment for all occupants.

Essential Responsibilities

• Supervising facility maintenance activities of CareOregon buildings and spaces.

• Coordinating repairs and renovations with internal staff and external contractors.

• Supervising and directing repair and maintenance personnel and facility operations team.

• Ensuring all CareOregon buildings meet high standards of functionality, safety, and efficiency.

• Supervising facility operations and activities (including preventative maintenance). Confirming that external vendor work has been completed as contracted.

• Developing & implementing CareOregon Facility Operations Manual (OM).

• Overseeing CareOregon equipment maintenance and coordinating projects.

• Maintaining accurate facility records and preparing management reports.

• Coordinating repairs and/or capital improvement projects with internal staff and external contractors.

• Inspecting facilities: Conducting regular inspections of CareOregon buildings to ensure compliance with local, state, and federal regulations.

• Supervising janitorial and other contracted maintenance personnel.

• May participate in after-hours emergency call schedule.

Employee Supervision

• Manage team and recommend team direction and goals in alignment with the organizational mission, vision, and values.

• Identify work and staffing needs to meet work expectations; recruit and hire, using an equity, diversity, and inclusion lens.

• Plan, organize, schedule, and monitor work; ensure employees have information and resources to meet job expectations.

• Lead the development, communication, and oversight of team and individual goals; ensure goals, expectations, and standards are clearly understood by staff.

• Train, supervise, motivate, and coach employees; provide support toward employee development.

• Incorporate guidance from CareOregon equity tools into people leadership, planning, operations, evaluation, and decision making.

• Ensure team adheres to department and organizational standards, policies, and procedures.

• Evaluate employee performance and provide regular feedback to support success; recognize strong performance and address performance gaps and accountability (corrective action).

• Perform supervisory tasks in collaboration with Human Resources as needed.

Organizational Responsibilities

• Perform work in alignment with the organization’s mission, vision and values.

• Support the organization’s commitment to equity, diversity and inclusion by fostering a culture of open mindedness, cultural awareness, compassion and respect for all individuals.

• Strive to meet annual business goals in support of the organization’s strategic goals.

• Adhere to the organization’s policies, procedures and other relevant compliance needs.

• Perform other duties as needed.

Experience and/or Education

Required

• Minimum 3 years’ experience in Facility Maintenance Technology, Facility Management, Engineering, or related field

• Basic knowledge of mechanical and electrical systems with Limited Maintenance Electrician (LME) license or higher

• Valid driver’s license, acceptable driving record and automobile liability coverage or access to an insured vehicle

Preferred

• International Facility Management Association (IFMA) Certification, and/or Degree in Facility Maintenance Technology, Facility Management, Engineering or related field

• Minimum 1 year experience in a supervisory or lead position or completion of CareOregon’s Aspiring Leaders Program; lead roles preferably include regular assistance to a manager or supervisor in staff

Knowledge, Skills and Abilities Required

Knowledge

• Operational knowledge of building maintenance systems (Reliable Controls or similar), Computer Maintenance Management Systems (CMMS), technical operations, and building codes and regulations

Skills and Abilities

• Ability to supervise multiple facility projects and work independently while ensuring the highest standards of safety and function

• Strong computer skills are essential

• Ability to work effectively with diverse individuals and groups

• Ability to learn, focus, understand, and evaluate information and determine appropriate actions

• Ability to accept direction and feedback, as well as tolerate and manage stress

• Ability to see, read, and perform repetitive finger and wrist movement for at least 6 hours/day

• Ability to hear and speak clearly for at least 3-6 hours/day

• Ability to stand, walk and climb stairs up to 8 hours/day

• Ability to crouch, crawl, reach and/or bend for at least 1-3 hours/day

• Ability to operate a motor vehicle

Working Conditions

Work Environment(s): ☒ Indoor/Office ☐ Community ☒ Facilities/Security ☒ Outdoor Exposure

Member/Patient Facing: ☒ No ☐ Telephonic ☐ In Person

Hazards: May include, but not limited to, physical, ergonomic, chemical, and biological hazards.

Equipment: General office equipment

Travel: Requires travel outside of the workplace at least weekly; the employee’s personal vehicle may be used. Driving infractions will be monitored in accordance with organizational policy.

Work Location: Office - 5 days/week, facilities

Schedule: Ability to work occasional evening and weekend hours.

Candidates of color are strongly encouraged to apply. CareOregon is committed to building a linguistically and culturally diverse and inclusive work environment.

Veterans are strongly encouraged to apply.

We are an equal opportunity employer. CareOregon considers all candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or veteran status.

Visa sponsorship is not available at this time.