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Posting Detail Information

Working TitleDevelopment Operations Coordinator, College of Natural Sciences

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid/in-office work

Research Professional PositionNo

Posting Number202500407AP

Position TypeAdmin Professional/ Research Professional

Classification TitleTechnical/Support II

Number of Vacancies1

Work Hours/Week40

Proposed Annual Salary Range$50,000 - $55,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

+ Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

+ Explore the additional perks of working at CSU here.

+ For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date07/15/2025

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on06/08/2025

Description of Work Unit

Colorado State University

Development Operations Coordinator

College of Natural Sciences

University Advancement

The Office of Advancement in the College of Natural Sciences at Colorado State University is seeking a Development Operations Coordinator.

Who We Are

Located in the beautiful town of Fort Collins, Colorado, CSU is a premier land-grant university with world-class programs in education, outreach, and research. CSU has a student body of 33,000 students, 7,500 employees, 250,000 living alumni, and annual research expenditures exceeding $456 million. Guided by the five supporting Principles of Community: Inclusion, Integrity, Respect, Service, and Social Justice, the University constantly pursues its mission and vision of access, research, teaching, service, and engagement.

Within CSU , the Division of University Advancement is integral to achieving and sustaining the University’s institutional excellence through fundraising and engagement efforts. With one of the leading development teams in the country, the Division most recently reached its $1 billion campaign goal 19 months ahead of schedule.

The College of Natural Sciences ( CNS ) is a nationally recognized leader in scholarship, education, and discovery in the sciences. Through cutting-edge foundational and vital interdisciplinary research, the college educates and inspires the next generation of scholars, researchers, and professional leaders to thrive and contribute to an ever- changing global society. It is one of the largest colleges at Colorado State University and is comprised of eight academic departments: Biochemistry and Molecular Biology, Biology, Chemistry, Computer Science, Mathematics, Physics, Psychology, and Statistics. Approximately 4,000 undergraduate students and 700 graduate students are enrolled in the College. Faculty in the college garner more than $30M in research dollars annually, and the college has successfully raised nearly $8M on an annual basis. True to the land-grant mission, the College of Natural Sciences balances strong research with excellence in undergraduate and graduate education and meaningful service and engagement. Read more at:https://www.natsci.colostate.edu.

The CNS development team dual reports to the Division of University Advancement and the CNS Dean. The team’s role is to coordinate efforts to raise funds for the College and support all departmental fundraising initiatives.

Position Summary

The CNS Development Operations Coordinator is a full-time position reporting directly to the CNS Managing Director of Development. The Coordinator will play an integral role in overseeing the operational and administrative activities that support the College’s fundraising goals. The Development Operations Coordinator will handle all aspects of donor relations and donor impact by ensuring the integrity of donor data and gift fund management (examples – create new funds; track fund agreements; track proposals; enter contact reports; handle ad-hoc report requests; handle appeal code requests; generate acknowledgments; and manage CNS pipeline information in the Ascend database).

Additionally, the coordinator will oversee scholarship and fellowship administration related to philanthropy as well as create and maintain processes to support frontline fundraisers, the dean, and department chairs in their donor interactions (examples – prepare materials, plan events, develop presentations, assist with collateral material creation, support proposal creation, etc.) The Coordinator will also be responsible for the management of 1 to 2 student employees and will handle all team administrative duties, including but not limited to assisting with calendars and scheduling, processing receipts and travel documents, and other duties affiliated with cultivating and stewarding CNS donors.

The position will work with frontline fundraisers, faculty, and staff from the eight academic units in the College, central University Advancement staff, and the CSU Foundation. The CNS development office is located on the Colorado State University campus in Fort Collins, Colorado.

This position will report to the CNS Managing Director of Development.

Required Job Qualifications

+ Bachelor’s degree from an accredited institution by the hire date.

+ Minimum of 2 years’ experience, including internship and part time, in project office management role.

+ A demonstrated ability to engage and effectively communicate with diverse audiences.

+ Ability to work non-standard hours, including early mornings, evenings, and weekends when necessary.

+ Must have a valid driver’s license, the ability to obtain a driver’s license, or access to a licensed driver by the employment start date.

Preferred Job Qualifications

+ Excellent organizational, communication, and analytical abilities.

+ Demonstrated ability to manage multiple projects, prioritize work to maximize productivity, and respond effectively to change and constructive feedback.

+ Demonstrated problem-solving skills and the ability to anticipate and address upcoming assignments.

+ Understand the importance of cultivating and maintaining donor relationships and confidentiality.

+ Excellent ability to promote a culture of support for students, staff, faculty, and donors, and work effectively with diverse groups and individuals.

+ Ability to exercise considerable initiative, independent judgment, self-motivation, and discretion.

+ Ability to assist with design, writing and communication from and on behalf of CNS development team.

+ Experience with Ascend database, MS Office, and other office-related software.

+ Experience in a higher education or non-profit setting.

+ Experience supervising students, interns, or staff.

Essential Duties

Job Duty CategoryDevelopment Operations

Duty/Responsibility

+ Manage development operations to enhance the fundraising activities in the College of Natural Sciences.

+ Implement and maintain processes to support frontline fundraisers, the dean, and department chairs in their donor interactions (write briefs; prepare materials; develop presentations; support proposal creation; schedule meetings; and facilitate new fund paperwork, gift transmittals, gifts in kind, and letters of intent).

+ Maintain scholarship/fellowship administration and stewardship.

+ Proficiency in the CRM system Ascend. Compile and analyze data and information from the CRM donor database.

+ Create donor profiles as needed to guide development staff, dean, and faculty members with their interactions with donors and prospects.

+ Oversee integrity of donor data and gift fund management (create new funds; track fund agreements; track proposals; enter contact reports; handle all ad-hoc report requests; handle appeal code requests; and manage CNS pipeline information in the Advance database).

+ Ensure accurate processing of donor gifts in adherence with donor intent and University Advancement and Colorado State University Foundation policies AND manage the donor acknowledgement process.

+ Facilitate the CSU naming process for the CNS .

+ Interpret University Advancement policies to faculty and staff within the academic units and centers, and support them in adhering to guidelines and best practices.

Percentage Of Time35%

Job Duty CategoryDonor Relations/Unit and Donor Impact/Problem Solving

Duty/Responsibility

+ Manage development operations to empower Dean and development team to identify, qualify, cultivate, solicit, and steward alumni and other major gift ($25,000+) donors. Responsible for understanding and executing the Donor Bill of Rights and maintaining positive donor relationships and confidentiality.

+ Facilitate gift acknowledgement process (create thank you letters, weekly gift reports, and customized donor communications; track mailings).

+ Plan and Execute the College’s special events, including but not limited to the Annual Donor Recognition event; emeritus event; and select donor tailgates and special engagement experiences such as campus tours, presentations, and athletics events.

+ Recommend strategic actions to senior leadership by pulling reports, creating presentations, and overseeing travel schedules to ensure the university and college fundraising priorities and goals are met.

+ Draft strong, clearly written communications (email and written correspondence, contact reports, etc.) to ensure flow of information is recorded accurately in Ascend database.

+ Create and manage online giving pages and other fundraising appeals and e-communications. Compile lists of donors and alumni for use by academic units for mail and email communications, event invitations, and solicitations.

+ Manage special projects as needed to support meaningful donor engagement (events, gifts, web and newsletter stories, online giving pages, etc.)

+ Act as a liaison to College units, providing training and best practices for their own gift acknowledgements and development processes.

+ Successfully interact and work with a diverse range of colleagues, alumni and donors.

Percentage Of Time35%

Job Duty CategoryDevelopment Team Administrative Support

Duty/Responsibility

+ Support the administrative activities for the CNS Development team (take meeting minutes, plan travel, create agendas, support events, etc.).

+ Coordinate and set up meetings, create briefings and background materials (bios, overview reports, etc.) for CNS development team, leadership, faculty, and staff.

+ Prepare/process and route all required gift forms for funds received by CNS development team.

+ Process team expense receipts and travel reimbursements.

+ Compile weekly gift reports and communicate findings to CNS development team.

+ Manage timelines and responsibilities for several different projects while utilizing a strong attention to detail.

+ Consider how team processes and portfolios remain committed to representing all donors.

Percentage Of Time20%

Job Duty CategorySupervision

Duty/Responsibility

+ Manage a team of 1-2 Student Hourly employees. Oversee their work in reporting, data management, gift acknowledgement, processing travel and expenses, and special projects. Organize their training, scheduling, responsibilities, and reviews.

+ Ensures a strong team environment where all student employees feel valued, their ideas welcomed, and their contributions affirmed; contributes to the overall UA division goals through strong supervision.

Percentage Of Time10%

Application Details

Special Instructions to Applicants

To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Driver’s License

Search ContactRay Beresford: [email protected]

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Will you have a bachelors degree from an accredited university by the hire date?

+ Yes

+ No

+ * Do you have at least 2 years' experience, including internships and part time, in project office management roles

+ Yes

+ No

+ * Do you have demonstrated ability to engage and effectively communicate with diverse audiences?

+ Yes

+ No

+ * Do you have the ability to work non-standard hours, including early mornings, evenings, and weekends when necessary?

+ Yes

+ No

+ * Do you have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by employment start date?

+ yes

+ no

Applicant Documents

Required Documents

+ Cover Letter

+ Resume

Optional Documents