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OFFICE MANAGER (GENERAL SERVICES SPECIALIST) - 76000743

Date: May 16, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

Requisition No: 852995

Agency: Highway Safety and Motor Vehicle

Working Title: OFFICE MANAGER (GENERAL SERVICES SPECIALIST) - 76000743

Pay Plan: Career Service

Position Number: 76000743

Salary: $50,000.04 Annually

Posting Closing Date: 05/22/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Florida Highway Patrol

Patrol Operations/Northern Region/Troop G

Career Service (CS) Opportunity

*Internal Opportunity – FLSMV Employees Only*

To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history. Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position.

Contact Person: Major Steve Harris, (904) 693-5059, [email protected]

The Organization

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.

Our Benefits include

+ Paid Parental Leave

+ Annual and Sick Leave Package

+ Nine Paid Holidays

+ State Health and Life Insurance

+ Educational Benefits

+ Contributory Retirement Plan

To learn more about FLHSMV and why it’s a great place to work, visit our website at: flhsmv.gov/careers .

Duties and Responsibilities

Strong business and program operations are essential for the Florida Highway Patrol (FHP) to protect and serve Florida’s residents and visitors. As a General Services Specialist, you will help FHP by managing purchasing, fiscal monitoring and inventory activities for an entire Bureau. These responsibilities will include reviewing, tracking and monitoring troop expenditures, budget, and contract deliverables. Creating and/or monitoring the preparation and submission of requisitions and purchase orders/invoices for goods, services and supplies. Conducting inventory reviews and maintaining inventory information for accountability and compliance purposes. Preparing a variety of routine and special fiscal and property related reports such as troop expenditures, troop procurement needs, annual inventory, property destruction, etc. This position is also responsible for providing a high level of support by maintaining office operations in the areas of secretarial duties, maintaining records, performing administrative duties, and providing assistance to the Bureau Commander.

This position is responsible for compiling and disseminating routine and special reports and initiating special projects and activities. This position is also responsible for processing a variety of correspondence requiring special knowledge relating to FHP operations, providing support services to the Bureau’s Command Staff, attending training, reviewing and maintaining current literature, and understanding policies and procedures affecting the Florida Highway Patrol.

To perform this job successfully requires an individual comfortable working with numbers and managing large amounts of data; someone who pays careful attention to detail and excels at ensuring accuracy. This work involves coordination with multiple offices/geographic areas and the selected applicant will need to be able to work effectively in an independent environment with minimal direction.

Knowledge, Skills, and Abilities

+ Strong inventory/information management, filing, and organization skills.

+ Knowledge of purchasing/contract management principles and practices.

+ Ability to collect, evaluate, summarize and report information to help ensure efficient and effective troop operations.

+ Ability to understand, interpret, and apply laws, rules, regulations, policies and procedures for operational and regulatory compliance purposes.

+ Skill in communicating effectively, verbally and in writing.

+ Skill in providing customer service to internal and external stakeholders in a tactful, courteous and non-judgmental manner.

+ Skill in MyFloridaMarketPlace (MFMP), Ariba or other electronic purchasing/accounting systems.

+ Skill in Microsoft Office applications, including Word, Excel and Access.

Preferred Qualifications

Preference will be given to applicants with the following:

+ Inventory, purchasing, budget and/or contract experience.

+ Experience working in MFMP, Ariba and/or other electronic purchasing/accounting systems.

Job Related Requirements

+ A high school diploma or equivalent is required.

+ This position requires heaving lifting, applicants must be willing and able to move and lift inventory weighing up to 50 pounds.

+ This position requires the incumbent to be able to maneuver in narrow spaces and climb a ladder.

+ This position requires the incumbent to have and maintain a valid driver’s license in good standing. This means there can be no cancellations, suspensions, or revocations for a minimum of three years prior to employment and for the duration of employment. There can be no more than three chargeable crashes or any violation of Chapter 316, Florida Statutes, during any consecutive three-year period prior to and throughout employment.

+ The position you are applying is subject to a Level 2 background check, along with Criminal Justice Information System (CJIS) clearance, to include a fingerprint-based check of the criminal records of the FBI, as a condition of employment pursuant to Chapter 110.1127, 435 and 943, Florida Statutes. Please note that, since this position requires CJIS clearance, the Department will have access to all an applicant’s criminal and juvenile delinquency records, even those that have been sealed or expunged.

General Information

+ The elements of the selection process may include a skill assessment and/or oral interview.

+ Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI. Fingerprints and associated information/biometrics will be retained in the FBI’s Next Generation Identification (NGI) system and fingerprints may continue to be compared against fingerprints submitted to or retained by NGI.

+ FLHSMV employees are paid once a month on the last workday of each month. All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

JACKSONVILLE, FL, US, 32205 JACKSONVILLE, FL, US, 32207 JACKSONVILLE, FL, US, 32218 JACKSONVILLE, FL, US, 32225 JACKSONVILLE, FL, US, 32256 JACKSONVILLE, FL, US, 32204 JACKSONVILLE, FL, US, 32254 JACKSONVILLE, FL, US, 32246 JACKSONVILLE, FL, US, 32221 JACKSONVILLE, FL, US, 32222 JACKSONVILLE, FL, US, 33207 JACKSONVILLE, FL, US, 32231 JACKSONVILLE, FL, US, 32206 JACKSONVILLE, FL, US, 32202 JACKSONVILLE, FL, US, 32212 JACKSONVILLE, FL, US, 32210 JACKSONVILLE, FL, US, 32211 JACKSONVILLE, FL, US, 32224 JACKSONVILLE, FL, US, 32259 JACKSONVILLE, FL, US, 32226 JACKSONVILLE, FL, US, 32209 JACKSONVILLE, FL, US, 32216 JACKSONVILLE, FL, US, 32250 JACKSONVILLE, FL, US, 32219 JACKSONVILLE, FL, US, 32208 JACKSONVILLE, FL, US, 32244

Nearest Major Market:Jacksonville