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Overview

We are searching for an experienced, reliable, detail-oriented Executive Assistant Business Partner (EABP) to be part of our team, with openings across Tech, Marketing, and Product Organizations. The Executive Assistant will support a VP in addition to director level leaders and will be responsible for performing a wide variety of administrative duties. The ideal candidate is self-motivated, professional, and capable of managing their workload as well as their executive’s calendars and prioritizing tasks in a fast-paced environment.

What you'll bring

+ Minimum of 5 years working at the Executive administrative level, preferably supporting senior staff members (VP and above).

+ Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks "win-win" solutions; energized by challenges.

+ Anticipatory—must be able to plan ahead and identify unforeseen needs.

+ Adaptability— Embrace change and pivot when changes arise.

+ Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment.

+ Excellent verbal and written communication skills including the ability to communicate with all levels of the organization.

+ Cultural steward—Brings an element of fun and caring to the workplace.

+ Strong familiarity with technology preferred.

+ Expert level knowledge of Windows desktop computer applications and Microsoft.

+ Advanced Outlook calendar management is critical.

+ Must be proactive, take ownership, respond quickly, and have excellent follow through skills.

How you will lead

+ Manage departmental executive and senior manager's calendar(s), travel, meetings and/or daily schedules.

+ Responsible for planning, coordinating, and executing events for the executive including offsites and other team events.

+ Interact cross-functionally with departments, employees, vendors or customers in need of meeting with department leaders.

+ Provide timely response to emails, voicemails, and written correspondence on behalf of manager.

+ Budget reports tracked and reconciled with department spending; manager informed.

+ Liaison to corporate offices and/or other business units/functional groups.

+ Ensure a high level of service and accuracy in answering questions for employees and vendors.

+ Maintain and/or create accurate databases to track departmental information.

+ Assist with organizational chart maintenance for functional group or business unit.

+ Research and analyze data within the context of a project, departmental needs, or company direction and makes recommendations for improvements.

+ Communicate clearly at multiple levels and with diverse audiences.

+ Effectively organize and maintain the business environment for department/manager.

+ Handle multiple tasks while being flexible as priorities and focus can change rapidly.

Intuit provides a competitive compensation package with a strong pay for performance rewards approach. The expected base pay range for this position is Southern California $36.50 - 49.00. This position will be eligible for a cash bonus, equity rewards and benefits, in accordance with our applicable plans and programs (see more about our compensation and benefits at Intuit®: Careers | Benefits) (https://www.intuit.com/careers/benefits/full-time-employees/) . Pay offered is based on factors such as job-related knowledge, skills, experience, and work location. To drive ongoing pay equity for employees, Intuit conducts regular comparisons across categories of ethnicity and gender.

EOE AA M/F/Vet/Disability. Intuit will consider for employment qualified applicants with criminal histories in a manner consistent with requirements of local law.