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Fleet Manager - Whitsons Culinary Group

Islandia, NY, USA

Requisition Number

13737

Location

Corporate- Rental-00147

Job Description

Ready to Drive Change? Join Us as Our Fleet Manager!

Are you a logistics pro with a passion for keeping things moving smoothly? Do you thrive on organization, efficiency, and getting the best out of a fleet? We’re looking for a Fleet Manager who’s ready to take the wheel and steer our operations to the next level.

SUMMARY:

Manages the operation and maintenance of the organization's motor vehicles. Oversees DOT, DMV and other regulatory compliance and reporting as it relates to the fleet and drivers. Assists in overseeing site Logistics Managers and establishes policies and procedures. Manages fleet department budgets.

ESSENTIAL FUNCTIONS, RESPONSIBILITIES AND DUTIES:

+ Manages all driver records ensuring compliance with all FMSCA and other regulatory requirements.

+ Develops and implements vehicle and equipment preventive maintenance programs.

+ Maintains all driver records electronically and current

+ Reviews capital equipment requisitions in line with corporate guidelines and objectives.

+ Ensures safe and reliable vehicles are available to meet operational requirements.

+ Manages effective utilization of vehicle assets.

+ Conducts fleet evaluations to ensure maintenance standards are met.

+ Ensures Whitsons used repair shops are properly vetted and capable of handling the various fleet assets we retain.

+ Ensures vehicle management systems are effectively utilized.

+ Complies with and ensures adherence to Whitsons standards and all federal and local regulations to encourage safe and efficient operations.

+ Monitors driver performance and implements training and improvement plans to accommodate issues with performance.

+ Meets all financial submission dates and corporate directed programs in a timely fashion.

+ Create and implement fleet management program, and related policies and procedures for owned and non-owned vehicles- with Safety Department

+ Work with HR to Interface fleet program with HR policies and procedures

+ Administration of Silent Passenger fleet tracking system in coordination with log

+ Responsible for reporting and follow up on all vehicle accidents and work along side our insurance company until all repairs are made. Sourcing rental units when required.

+ Manages EZ pass administration

+ Responsible for Vehicle maintenance and schedule of maintenance on entire fleet

+ Verify and input billing for fuel, EZ-Pass, Rentals, Lease, and any other related function ensuring the contract prices are being met and there is no fraud being committed.

+ Responsible for registering and licensing each vehicle, and ensuring that licenses are always up to date

+ Identify, source out and deliver training in coordination with Director of Talent Development

+ Streamline and monitor fuel purchase system with assistance of Fuel Cards for all vehicles and drivers.

+ Plan, process and execute vehicle purchase and vehicle replacement

+ Plan and prepare annual budget.

+ Ensures regular inspections on all vehicles

+ Manage and generate notifications for all vehicle recalls to field

+ Develops and implements preventive maintenance programs.

+ Conducts and/or schedules/attends and contributes to periodic driver/safety meetings /trainings to maintain excellent consistent working environment

+ Creates Metrics and KPI’s for Fleet

+ Updates and submits required reports in a timely manner

ADDITIONAL DUTIES AND RESPONSIBILITIES:

+ Preforms all other job duties as assigned

Salary for this position ranges - $85,000- $95,000 Annual

Requirements

REQUIRED QUALIFICATIONS AND COMPETENCIES:

Education:

+ Bachelor’s degree preferred

Certifications:

+ Valid Driver’s license

+ CAFM or CAFS certification highly desirable

Computer Skills:

+ Must be comfortable in all Microsoft Office applications

+ Strong excel experience required

Other Qualifications, Experience:

+ 7 years’ experience in Fleet Management with multiple types of vehicles and drivers

+ Must be organized and be able to multitask

+ Must possess excellent communication skills

+ Be able to travel interstate as needed

+ Bilingual Spanish helpful

Required Competencies:

+ Communication

+ Effectively write, present and transfer ideas and information for the advancement of individual and company performance.

+ Customer Focus

+ Act in the best interest of the customer, both internal and external.

+ Develops and maintains outside vendor and service provider relationships.

+ Innovation

+ Create new ideas, processes or products which when implemented lead to positive effective change. A wide degree of creativity and latitude is expected.

+ Organization Leadership

+ Apply strategic thinking, prioritization and decision-making to drive results. Relies on experience and judgment to plan and accomplish goals. Leads and directs the work of others.

PHYSICAL DEMANDS OF THE JOB:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is a hands-on Fleet management position encompassing all fleet administration.

While performing the duties of this job, the team member is frequently required:

+ To sit, walk, talk and hear; use hands and fingers to feel, handle, or operate objects, tools, or controls; and reach with hands and arms.

+ The employee is occasionally required to lift and/or move up to 30 pounds.

+ Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee must be able to multi-task.

+ Position may require extended hours including evenings and/or weekends, travel to multiple work sites and occasional out-of-town travel. Must be able to drive his/her own vehicle to other work sites.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is performed primarily in a warehouse setting. The noise level in the work environment is moderate to loud.

The duties listed above are intended only as illustrations of the various types of work and duties that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, and the Company reserves the right to add additional duties or modify existing duties.

The job description does not constitute an employment agreement between the Company and employee and is subject to change by the Company as the needs of the Company and requirements of the job change.

Work Schedule

Typically Mon -Fri 7am-5pm some weekends and nights may be required.

Supervisor

David j Smith

Salary Target

TBD