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General Summary

WellSpan Executive Assistants provide administrative support to WellSpan Vice Presidents. Executive Assistants are accountable for supporting the effectiveness and efficiency of the executive clients they support and in building organizational culture through the interactions they have with community leaders, external partners, job candidates and others. Executive Assistants may report to one of their executive clients or to the Manager, Executive Services. All Executive Assistants in directory report to the Manager, Executive Services and participate in development of standard work, best practices sharing and ongoing development as part of the WellSpan Executive Services Network.

Shift

7:30-4:00 or 8:00-4:30

Essential Functions:

+ Develops strong, high functioning relationships with the executive clients they service to ensure their needs are met.

+ Maintains strict confidentiality of sensitive information.

+ Manages complex calendaring for clients to ensure executives are able to prioritize the appropriate meetings, have adequate travel time, are not double-booked and that personal calendar preferences are taken into account. Partners with other members of the Executive Services team to ensure coordination and collaboration.

+ Reviews calendar with executive clients weekly looking ahead 4-6 weeks and daily for last minute adjustments.

+ Anticipates needs of executives and ensure they have all the information they need each day to be successful, including schedule changes, meeting materials, deadlines, time to prep for presentations and reporting, high priority activities and exceptions to usual routines (locations, dress, etc.).

+ Partners with executive clients to prepare meeting materials for both internal and external meetings as needed.

+ Organizes and provides assistance during events.

+ Prepares PowerPoint Presentations, reports, memos, etc. for executive clients.

+ Makes travel arrangements following WellSpan policies.

+ Actively participates in team huddles, staff meetings and learning sessions. Maintains professional growth and development.

+ Uses data and Lean thinking to improve processes, maintain standard work and drive process improvements.

+ Provides back up coverage for other members of the team and fulfills building duties as assigned.

+ Contributes to a collaborative, professional, safe, inclusive, and positive work environment. Practices fiscal responsibility.

Qualifications

Minimum Education:

+ High School Diploma or GED Required

+ Associates Degree Preferred

Work Experience:

+ 4 years Relevant experience as an Executive Assistant

+ Strong advanced Outlook and Calendar management

+ Experience supporting multiple executives

+ Great communication skills and strong attention to detail

+ Proficient experience with Microsoft Office Suite

+ Previous Health Care experience preferred

+ This position is 100 % on site.

Same Posting Description for Internal and External Candidates

Quality of Life. Founded in 1741, the city of York is considered by many as the first capital of the United States. The Articles of Confederation were signed by the Second Continental Congress here in 1777. Its beautifully restored historic district is an architectural treasure. While York retains its farming and manufacturing heritage, at its heart York is a thriving cultural community that has attracted creative talent and innovative entrepreneurial investors from across the nation. Life in York County offers affordable housing, options for higher education, a thriving arts and cultural community, historical attractions, parks and recreational resources, semi-professional baseball team, fine dining and more - within an easy drive of major East Coast cities. York County residents can find local employment in healthcare, manufacturing, technology, agricultural and service sectors. (Patient population: 445,000)

WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability, or any other legally protected characteristic.