• Administrative Assistant II

    The University Of Texas At Dallas (Dallas, TX)


    Posting Number: S06390P

     

    Department: Housing Operations

     

    Salary Range: $45,000 - DOQ

     

    Pay Basis: Monthly

     

    Position Status: Regular full-time

    Job Description:

    The Administrative Assistant II will provide support and be the first point of contact to the Associate Vice President for Student Affairs, the Assistant Vice President for Residential Life and the Senior Director of Housing Operations. Essential duties of this position will include maintaining calendars for staff members, managing meetings, transcribing meeting minutes, providing summaries, maintaining all Housing records, and support as necessary. Records to include database records of facility improvements, long-range plans, and other key aspects of StarRez maintenance operations.

     

    The Administrative Assistant will evaluate timecards and enter time for staff in the Housing as assigned, verifying accuracy and reporting issues as necessary to supervisors, prepare financial transactions, and track OneCard receipts for these three direct reports in addition to others within the department as necessary. This position will assist with administrative project assignments. Responsible for collaborating with others on various housing-related events and projects, including the inventory of housing equipment.

     

    This position will also prepare weekly, monthly, and quarterly reports as required, monitor departmental websites, handbooks, and provide proofreading of all housing documents and materials, collect, compose and submit weekly information for the Student Affairs Update, coordinate travel as required, compose student and campus correspondence as needed, provide backup to staff as necessary, and other duties as assigned.

    Minimum Qualifications:

    Bachelor’s degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

    Important Message:

    1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

     

    2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator ([email protected]) . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator ([email protected]) .