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There is a vacancy for a District Account Clerk/Typist to work under the supervision of the Assistant Superintendent of Business.

GENERAL DUTIES:

+ Oversee and manage all office procedures and other tasks as assigned.

+ Oversee all aspects of the general office coordination.

+ Maintain office calendar to coordinate work flow and meetings.

+ Maintain confidentiality in all aspects of client, staff and agency information.

+ Interact with staff, vendors and visitors.

+ Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.

+ File and retrieve organizational documents, records and reports.

+ Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software, such as Google Docs, Microsoft Office, nVision, or other programs.

+ May conduct research, compile data and prepare papers for consideration and presentation to the Board of Education and outside partners.

+ Schedule and coordinate meetings and conferences.

+ Prepare agendas and make arrangements for committee, board or other meetings.

+ Compile, transcribe and distribute minutes of meetings.

+ Collect and maintain inventory of equipment and supplies.

+ Research, price and purchase equipment and supplies.

+ Maintain and update databases and/or spreadsheets on a personal computer.

+ Screen callers or visitors to determine the nature of inquiry; refer callers to appropriate party or office and answer inquiries as appropriate.

+ Answer telephone and give out information.

+ Prepare and maintain financial, statistical and personnel records.

+ Other duties as assigned.

+ ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

+ Thorough knowledge of modern office terminology, procedures and equipment.

+ Ability to handle routine administrative details independently.

+ Ability to operate personal computer and utilize common office software programs, including word processing, spreadsheets and databases at an acceptable rate of accuracy and speed.

+ Ability to prepare and maintain program records and routine reports.

+ Ability to communicate effectively both orally and in writing.

+ Ability to establish and maintain effective working relationships with others.

+ Ability to organize and maintain office files.

+ Ability to collect information from various sources for program operations.

+ Accuracy, tact, courtesy.

+ Physical condition commensurate to perform the essential functions of the job, with or without reasonable accommodations.

+ Computer literate.

+ Good writing, analytical and problem-solving skills.

+ Knowledge of principles and practices of organization and records management.

+ Ability to communicate effectively.

+ Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, and copiers

SALARY & BENEFITS:

+ 12 Month Full-Time position (7.5 hours per day).

+ Salary & Benefits pursuant to Managerial Confidential Agreement.

+ Link to handbook for Managerial Confidential Handbook (https://5il.co/2qmvx)

Job Qualifications

QUALIFICATIONS:

+ High school graduate

+ Two years college with specialization in Accounting or Secretarial Science or a closely related field and one year of successful clerical experience.

+ Other: 3 years experience with specialization in clerical experience involving the operation of a computer for word processing, database, or spreadsheet applications.

Position Start Date:07/01/2025

Civil Service Title: Account Clerk/Typist