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Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER\_eRecruiting\_ApplyforaJob.pdf) .

CORE JOB SUMMARY

The Manager, Facilities & Operations plans, organizes, assigns, reviews, supervises, and directs the maintenance, repair, and renovation of facilities and related equipment, ensuring that jobs are completed efficiently and within regulatory guidelines.

CORE JOB FUNCTIONS

+ Provides oversight and guidance, and ensures adherence to University standards of facility operations.

+ Manages a team of facilities staff (maintenance techs, plumbers, painters).

+ Evaluates staff performance and recommends individuals for training and professional development.

+ Addresses employee relations or performance issues, with the assistance of Human Resources.

+ Manages all vendors that perform services for the facilities.

+ Reviews and analyzes a variety of reports (daily open work order report, Facilities Condition Report).

+ Ensures resolution to any identified issues.

+ Assists with the maintenance of assigned budget for labor, materials, contractors, outsourced functions and other expenses, as well as managing competitive bids and development of project schedules.

+ Provides recommendations regarding optimization of resources and budget parameters.

+ Reviews, analyzes and approves invoices for materials, supplies, and services from outside companies and contractors for submission.

+ Utilizes the appropriate system (CMMS, FAMIS) to compile data and generate reports for budgetary purposes, which illustrate cost trends, maintenance frequency.

+ Discusses information and recommendations for action with appropriate stakeholders.

+ Participates in the on-call manager rotation and works with Campus Planning, and Construction to address solutions for after-hours emergencies.

+ Ensures appropriate departmental staffing during holidays, disaster preparation/recovery, and other University events.

+ Ensures timecards are completed properly and in a timely manner.

+ Participates in professional development courses during the fiscal year that focuses on leadership and/or technical knowledge enhancement.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

High School diploma or equivalent

Certification and Licensing:

Preferred Department of Homeland Security (DHS) National Incident Management System certifications

Experience:

+ 2 or more years industry experience in a facilities/maintenance/construction trade industry

+ 2 or more years Supervisory/Lead experience

Knowledge, Skills and Attitudes:

+ Basic computer skills to include Microsoft Office applications

+ Excellent interpersonal skills, with ability to effectively build positive relationships, handle conflict resolution and problem solving

+ Must be organized with ability to multitask and delegate responsibility

+ Knowledge of outside service contract preparation and administration

+ Knowledge of regulatory standards and agencies (OSHA), as well as standard safety practices and procedures related to facility operations and equipment

+ Certified in the Department of Homeland Security (DHS) National Incident Management System emergency management, or will be sent for training within 12 months of hire

Department Specific Functions (specific to Coral Gables campus)

+ Advanced knowledge in facilities maintenance management, project management and supervision of tradecraft personnel.

+ Working knowledge of the operation and maintenance requirements for building structures and components building control systems i.e.: central plant control systems, equipment, distribution systems including chillers, pumps, motors and auxiliary distribution equipment.

+ Functional operating knowledge of Building Management System (BMS) computerized controls system and translate program details into computer instructions to schedule equipment functions and diagnose mechanical problems.

+ Assist with design and cost estimates for changes; recommend improvements, changes to new techniques and procedures to the operation.

+ Working knowledge of the day to day operation and maintenance of the Building Energy Management Systems & Chilled Water Plants to meet safety, reliability and efficiency goals of the department by implementing and executing operation, maintenance and reliability best practices

+ Overseeing building projects, renovations and refurbishments.

+ Ability to operate across different business functions and to communicate strategies to stakeholders and business partners.

+ Participate in recruiting new employees; coach, counsel, train and monitor development of staff.

+ Strong knowledge of specialized computer applications (to include: WebTMA, Microsoft Outlook, Word).

+ Position is considered essential personnel.

+ Strong verbal and written communication skills, with ability to effectively handle conflict resolution and problem solving.

+ Must have good leadership skills and must “lead by example”.

+ Must be able to multi-task with strong organizational skills, time management, prioritization, scheduling and delegation abilities. The ability to handle a timely process resolution on varied workload.

+ Must have good analytical skills with ability to effectively manage and maintain a budget.

+ Must have knowledge in the preparation and administration of outside services contracts.

+ Must maintain a valid Florida Driver’s License with good driving record.

+ Must participate in the University of Miami’s National Incident Management System (NIMS). This level requires 16 hours of training.

+ Preferred LEED, CEM, PE certifications/licenses.

+ Must have excellent people skills in order to build positive relationship with staff, customers and stakeholders and adheres and supports the University’s Mission, DIRECCT Values and Behaviors, and Service Standards.

+ Must support and uphold Departmental Mission Statements and Core Values of:

a. Quality Workmanship

b. Honesty, Integrity and Ethical Behavior

c. Respect for Each Other

d. Providing a high level of Customer Service / Customer Satisfaction

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A12