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**Req Number** 157283

Job Description

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a leading board-certified Plastic Surgeon in a dynamic and fast-paced practice. This position plays a key role in ensuring the efficiency of daily operations, coordinating both administrative and clinical tasks, and providing exceptional patient and team members support.

This is a wonderful opportunity to be professionally challenged and grow within a desirable practice and a leading healthcare system (Northwell Health). In this role, the successful candidate will work closely with our clinical team (MD/PA/NP) and administrative team (surgical scheduler, biller, and office manager) to provide comprehensive support services for the practice operations. The candidate we are looking for must be highly motivated and able to conduct themselves in a confident, poised, outgoing, respectful, compassionate and caring manner.

Job Responsibility

+ Assists the project initiation process by creating project timetables and tracking execution and workflow.

+ Aids the preparation of project status reports.

+ Assists internal and external groups to optimize success of project deployment.

+ Participates in communication with user departments and project teams on project activities.

+ Assists the management to develop tools and metrics to evaluate performance of target initiatives.

+ Helps in driving risk management process improvements, efficiencies and workflow enhancements.

+ Assists in the development and maintains department policies and procedures.

+ Operates with direct guidance and work assignments are generally straightforward and of moderate complexity.

+ Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.

Role and Responsibilities:

Clinical Coordination

+ Answer patient nonclinical questions to ensure understanding and patient satisfaction, or refers clinical questions to PA/NP.

+ Schedule new appointments. Verify patient insurance eligibility and book new consults with the knowledge of what surgeries are performed by the practice. Ensure new patient paperwork is distributed and completed prior to patient consultation.

+ Schedule all follow-up and postop appointments

+ Help to coordinate imaging appointments.

+ Coordinate forms and paperwork. Oversee completion and receipt of consult forms, disability forms, and clearance forms.

+ Oversee entire self pay process for cosmetic consultation and surgical fees. All fees must be collected prior to consultation and/or surgery.

+ Book all in-office procedures keeping in mind efficiency and office workflow.

+ Administrative Scheduling

+ Coordinate and schedule meetings and events as they relate to administrative duties.

Job Qualification

+ Bachelor's Degree required, or equivalent combination of education and related experience.

+ 0-1 years of relevant experience required.

+ Strong computer and organizational skills, proficiency in Microsoft Office Suite, internet applications, and medical scheduling systems preferred.

*Additional Salary Detail

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).

The salary range for this position is $64,350-$86,060/year

It is Northwell Health’s policy to provide equal employment opportunity and treat all applicants and employees equally regardless of their age, race, creed/religion, color, national origin, immigration status or citizenship status, sexual orientation, military or veteran status, sex/gender, gender identity, gender expression, disability, pregnancy, genetic information or genetic predisposition or carrier status, marital or familial status, partnership status, victim of domestic violence, sexual or other reproductive health decisions, or other characteristics protected by applicable law.