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Job Title: Accounts Receivable Specialist

Job Description

This role requires a dedicated Collections Specialist responsible for supporting day-to-day collections and accounts receivable functions.

Responsibilities

+ Identify unpaid past due invoices on assigned portfolio of accounts.

+ Research and analyze accounts prior to initiating customer contact; examine historical data and evaluate past collection efforts.

+ Determine reasons for payment differences.

+ Determine the most effective and economical means of collection for each account and apply standard due diligence to collect monies owed.

+ Generate correspondence via free-form letters and e-mail correspondence.

+ Initiate customer contact when invoices are 9+ days past due or if an account is deemed high risk or material based on account history.

+ Contact customers to reimburse denied deductions using appropriate collection techniques and request supporting documentation if necessary.

+ Track, notate, and document all collection activity and action taken.

+ Maintain timely communication with internal departments to expedite payment of delinquent deductions and invoices/correct pricing errors/adjustments as needed.

+ Facilitate compilation of complete documentation to forward to outside collection agency when internal collection efforts are exhausted.

+ Create and provide monthly collection aging report/updates to management.

+ Audit and review monthly commission reports before forwarding to accounts payable and facilitate commission reductions for uncollectable items when deemed necessary.

+ Establish and maintain effective and cooperative working relationships with customers, accounts payable, procurement, operational, and sales personnel.

Essential Skills

+ Proficiency in accounting and journal entry.

+ Experience in collections and managing delinquent balances.

+ Strong knowledge of Excel.

+ Bachelor's degree in accounting or finance since 2022 or more recent

OR

+ 6+ months of experience within a US GAAP setting.

+ 3+ years of experience in a B2B collections setting within an inventory-based setting.

Additional Skills & Qualifications

+ Ability to work independently and collaboratively in a dynamic environment.

+ Excellent communication and interpersonal skills.

+ Strong analytical and problem-solving abilities.

Work Environment

The position is based at the corporate headquarters in West Chester, PA, within the Director of AR's group. The work schedule includes three days onsite (Monday, Tuesday, and Wednesday) and two remote days. The company values diversity, equity, and inclusion, and operates with a commitment to equal employment opportunity principles.

Pay and Benefits

The pay range for this position is $23.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in West Chester,PA.

Application Deadline

This position is anticipated to close on May 31, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.