"Alerted.org

Communications Coordinator

(Hybrid - Rhode Island)

Our client is looking highly organized, detail-oriented, and experienced communications project coordinator with a strong experience in print and digital communications production, vendor management, and regulatory compliance.

Why Work Here?

• The company supports a balanced lifestyle with flexible work arrangements and family-friendly leave policies

• The company promotes diversity and inclusion through employee-led Business Resource Groups and a commitment to equal opportunity

• The company aims to create a supportive and forward-thinking workplace that values its employees' well-being and professional growth

• Once an FTE, Employees enjoy strong benefits including health insurance, 401K matching, vacation and holiday pay

Qualifications:

+ Digital experience required - MailChimp- Salesforce Marketing , Cloud, Constant Contact etc.

+ Project Management Expertise

+ Print and Digital Communications Experience

+ Deep understanding of both digital and print production processes.

+ Skilled in planning, organizing, and executing communications initiatives from concept to delivery.

+ A bachelor’s degree in a related area and 3-5 years of related experience, or equivalent work experience.

+ Experience of fact-finding including knowledge and understanding of where to find and how to present relevant information.

+ Experience of managing external suppliers and agencies

+ Ensures all communications meet brand standards and compliance guidelines.

+ Strong experience working with third-party vendors (e.g., print shops, mail houses).

+ Proficient in relevant software e.g. Microsoft Office products (Excel, Word, PowerPoint, Adobe)

Job Summary

• Coordinate the editorial, creative development and production of brand, marketing and regulatory required customer digital and print communications for customers.

• Contribute to the overall planning, department coordination and organizational efforts within the Communications function, interfacing effectively with internal and external customers, departments and organizations.

• Responsible for all aspects of procuring printed communications and managing the mail process.

• This person works with internal stakeholders, suppliers and external stakeholders to ensure projects are purchased and executed in a way that guarantees quality and competitive pricing while overseeing and executing a high volume of complex projects.

Job Responsibilities

• Execute instructions and requests, plan and organize work and make appropriate arrangements to ensure that work is being completed by contracted third parties.

• Develop high level strategies and plans for the development and production of all requirements, in conjunction with internal and external business partners, which drive profitable business results and align with and support the overall mission.

• Act as the primary point of contact within Communications, providing advice guidance and support to relevant third parties to ensure everyone is informed and aware of changes to contracts, schedules and decisions taken.

• Identify opportunities within the physical mail process and resolve issues by partnering with internal and external partners across RI and PA.

• Coordinating with external suppliers and print vendors to achieve high productivity, low costs and efficient work practices and to ensure compliance with policies and procedures.

• Promote and implement procedural best practice to ensure all working practices within Communications are efficient, effective and compliant with policies and regulatory requirements.

• Monitor the day-to-day relationship with the third-party service providers, interpretation and application of established contractual agreements and/or service level agreements to ensure adherence to standards.

• Monitor and review work undertaken across small to medium scale projects or a large complex project to ensure appropriate use of materials, tools, equipment or resources and adherence to schedules.

• Develop and maintain effective relationships with key stakeholders within Rhode Island Energy to share best practices, understand and challenge business needs.

• Proactively recommend changes that will lower costs and improve the production process.

• Gather project requirements and manage all production aspects, working with vendors on delivery timetables and maintaining on updated status of assigned projects.

• Write project specifications and relevant delivery information to be sent to print vendors, mail house

• Ensure delivery deadlines are met to meet all requirements.

• Experience executing and ensuring brand standards are met throughout all campaigns.

Work Environment:

• Candidate will be expected to be in office 3-5 days a week in Cumberland, RI

Pay and Benefits

The pay range for this position is $25.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Providence,RI.

Application Deadline

This position is anticipated to close on May 30, 2025.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.