"Alerted.org

DOS - SUPPORT SERVICES ADMINISTRATOR - SES - 45000285

Date: May 16, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

Requisition No: 853291

Agency: Department of State

Working Title: DOS - SUPPORT SERVICES ADMINISTRATOR - SES - 45000285

Pay Plan: SES

Position Number: 45000285

Salary: $45,566.64

Posting Closing Date: 06/06/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Department of State

Division of Library and Information Services

Bureau of Archives and Records Management

Support Services Administrator -SES – Position Number 45000285

Position Working Title: State Records Center Manager

Open Competitive

Minimum Qualifications:

Six (6) years of direct work experience in records management.

Note: position is subject to on-call.

Preferred Qualifications:

Experience working with records storage.

Experience using warehouse equipment such as pallet jacks.

Experience with electronic inventory management systems.

Experience coordinating employee schedules and shift coverage.

Experience effectively managing interactions and relationships with external customers.

Experience effectively managing interactions and relationships with external vendors.

Certified Records Manager.

Completed coursework or workshops in records management or archives outside of a completed degree or certification.

Experience in appraisal of the legal, fiscal, administrative and historical value of public records or in reviewing, analyzing and developing records retention schedules.

Experience in providing technical assistance to government agencies regarding records management issues.

At least one (1) year full-time experience working in Florida government.

Supervisory experience.

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

+ Supervises and evaluates the performance of all paper storage staff in accordance with established policies and procedures and assist in after hour emergency services for the State Records Center.

+ Supervise the accessioning of records into the Florida State Records Center in accordance with established procedures. Verify for quality control of accessioned records for arrangement, description, retention value and inclusive dates, and supervise the reference services of stored records. Controls the assignment and completion of all stages of reference work. Verify as needed to ensure integrity of records. Maintains personal CJIS certification, monitors staff certification status, and ensures that local policies and procedures are updated as necessary.

+ Meets with agencies to resolve discrepancies in documentation relative to retention schedules, disposition forms and transmittal forms. Also discuss issues related to records management and assist agencies in locating hard to find records. Provide access to transmittals and disposal documentation.

+ Compiles and reports statistical data to management on all functions of Records Storage and performs routine surveys of records center inventory. Documents discrepancies with Total Recall and work with Technical Staff to resolve issues.

+ Provides the necessary internal storage controls, both manual and automated, to ensure the most efficient records storage techniques. Makes recommendations regarding the modification or establishment of internal controls.

+ Verify quality control inspection of records for disposal. Document discrepancies and work with Records Analysis Staff to resolve issues.

+ Performs other related duties as required.

Knowledge/Skills/Abilities:

+ Experience in data entry

+ Attention to detail

+ One-year experience in filing alphabetically and numerically

+ Ability to lift up to 25 lbs.

+ Ability to push a full box cart

+ Experience using warehouse equipment such as pallet jacks.

+ Ability to shelve materials, includes stooping, bending, and reaching.

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32302

Nearest Major Market:Tallahassee