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Pending Vacancy OPERATIONS ANALYST I - 37010426

Date: May 21, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

Requisition No: 853543

Agency: Environmental Protection

Working Title: Pending Vacancy OPERATIONS ANALYST I - 37010426

Pay Plan: Career Service

Position Number: 37010426

Salary: $40,830.48 annually

Posting Closing Date: 05/31/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Operations Analyst I

State of Florida

Department of Environmental Protection

PENDING VACANCY

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.

The Work You Will Do:

This posting is for an Operations Analyst I position located at the Department of Environmental Protection’s Southwest District Office, in Temple Terrace.

This position is an entry level administrative position responsible for giving general information regarding services rendered by the Agency as well as locations and services offered by other agencies. Provides information and referral duties, in person and by telephone, as well as taking and routing messages for all District staff members. Actively supports and works toward fulfilling the Agency’s Affirmative Action objectives.

The Difference You Will Make

Help protect Florida’s unique environment by ensuring that regulatory activities are designed to protect water and wildlife resources; review and inspect existing facilities to ensure that they are conducted in compliance with Florida environmental regulations.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

The Southwest District Office is located in Temple Terrace, a small city just outside of Tampa. Tampa is close to the Gulf Coast with beautiful white sand beaches. It is considered a major business center while also known for its museums and cultural offerings. Places such as the Busch Gardens Theme Park, historic Ybor City with its many restaurants and nightlife, the world’s longest continuous sidewalk along Bayshore Blvd., and a sports enthusiast haven are just some of the many activities people can enjoy in the area. There is also no state income tax for residents of Florida. The Southwest District covers 8 counties (Hillsborough, Pinellas, Manatee, Polk, Pasco, Hernando, Citrus, and Hardee).

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

Annual and Sick Leave benefits;

Nine paid holidays and one Personal Holiday each year;

State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

Retirement plan options, including employer contributions (For more information, please click www.myfrs.com );

Flexible Spending Accounts;

Tuition waivers;

And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com .

Pay:

$40,830.48 annually

Permitting & Engineering Program Support

Maintain working knowledge and understanding of Permitting program functions, databases, and processing needs. Receive new incoming applications and related submittals, conduct initial coding and database entry and route applications for further processing. Provide other assistance including preparation and completion of final permitting-related documents for Oculus entry and mail-out; and other assistance as needed. Logs and updates permit and facility data into the Department’s various databases.

Compliance Assurance Program Support

Maintain working knowledge and understanding of Compliance Assurance Program (CAP) functions, databases, and processing needs. Provide other assistance to CAP program, including preparation and completion of final CAP documents for Oculus entry and issuance for electronic and/or traditional postal service mail. Monitor incoming email in boxes for compliance submittals, log into appropriate database and route accurately. Receive new complaints, gather appropriate information, enter information into the complaint routing system, and provide other assistance as needed. Prepares and completes final enforcement documents for issuance / execution, database update, and uploads into Oculus. Assists customers, provides complaint or enforcement status updates to the public. Coordinate these CAP activities with other BPA and professional staff to promote efficiency and streamlined workflow within a team setting.

FLEET Support

+ Assists in transporting vehicles to repair shops for maintenance. Ensure that preventive maintenance requirements based upon the FLEET system reports and the Bureau of General Services are completed timely.

+ Provides assistance in data entry of vehicle logs into the various databases.

+ Sends out notifications and reminders of vehicle reservations.

General Processing and Administrative Functions

Coordinate with all clerical staff and Management to ensure all aspects of document processing and communications are addressed. Provide feedback on areas for possible improvements to Customer Service, Process Streamlining, and Paperless initiatives. Maintain current understanding of programmatic changes, including database entry and application coding. Perform administrative functions to include maintaining calendars, processing correspondence for review and final signature, and preparing requested documents/files for review. Provides information and referral duties, in person and by telephone, as well as taking and routing messages for all District staff members. Gives general information regarding services rendered by the Agency as well as locations and services offered by other agencies. Records and issues security passes for staff and visitors. Performs other duties as assigned by supervisor, including assistance of other sections and District clerical personnel. These duties might include duties associated with other staff positions on an as-needed basis. Prepares and processes travel authorizations and reimbursements for District Staff.

Coordinates the receipt and opening of incoming paper mail, that the incoming documents are stamped with the date stamp and scanned into Oculus. Properly notifies program areas upon completion, of the receipt of mail.

Coordinates with District staff on the receipt of electronic mail, ensuring appropriate routing and filing in the proper electronic filing system.

Completes purchasing and various financial related and travel tasks as assigned.

Oversees and maintains reception area and ensures workspace in a neat and orderly manner.

Performs other duties as assigned.

Knowledge, Skills, and Abilities:

Knowledge of administrative principles and practices.

Knowledge of office procedures and practices

Knowledge of standard business formats and styles for letters and business forms.

Knowledge of computer entry and various computer programs (such as Microsoft Office Programs).

Knowledge of the technique for handling telephone calls in a courteous and tactful manner.

Ability to use correct spelling, punctuation, and grammar.

Ability to type letters, permits, memoranda and other standard business forms in correct format.

Ability to organize, plan and coordinate work assignments.

Ability to communicate effectively verbally and in writing.

Ability to establish and maintain effective working relationships with others.

Ability to organize files and other records.

Ability to operate general office equipment.

Ability to perform basic arithmetical calculations.

Ability to proofread completed documents and makes necessary corrections

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite):

Other Job Related Requirements for this position:

Valid Driver’s License. At least 2 years of verifiable related experience in administrative support is required for this position. Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis. If a post-secondary degree is being used, a copy of the degree or transcripts must be submitted. If it is a foreign degree, a credential evaluation report from an approved agency must be submitted, in addition to being translated and notarized. The incumbent of this position, in accordance with sections 110.1127 and 435.04, Florida Statutes and DEP Directive 422, Background Investigations, is required to successfully complete a background and fingerprint check.

Working hours: (A) Daily from 8:00 am to 5:00 pm (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.)

POSITION OF SPECIAL TRUST REQUIREMENT : This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

[email protected]

[email protected]

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

TEMPLE TERRACE, FL, US, 33637

Nearest Major Market:Tampa