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Procore Administrator

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Procore Administrator

Salary

$2,219.54 - $2,885.54 Biweekly

Location

Denver, CO

Job Type

Full Time

Job Number

IHA 02569 5/21/25

Department

Colorado Department of Human Services

Division

AS - Facilities Management

Opening Date

05/21/2025

Closing Date

5/31/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

4112 South Knox Court, Denver CO 80236

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

[email protected]

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

This position is open to current Colorado employees only.

Please note: This recruitment may be used to fill multiple vacancies.

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)

Division of Facilities Management - Planning and Technical Services - CAFM

The Division of Facilities Management is a customer-driven support organization responsible for providing facilities management services to all CDHS agencies and offices. These services include the maintenance of building and grounds, custodial, capital construction (budgeting and contract management), utilities management, vehicle fleet management, building space leasing allocation, and facilities planning services. This is accomplished through a centralized statewide team divided into three districts and a central office. By combining our expert professional extensive facilities knowledge and strong commitment to reliable, responsive service, we enable our clients to achieve consistently high-performance facilities and long-term value. Our goal is to be an organization that meets customer expectations 100% of the time.

The Planning and Technical Services (PTS) department provides professional expertise in the area of land and building development, planning of future facilities, initiation and implementation of appropriate and large non-appropriated projects, development of the Capital Construction and Controlled Maintenance budget requests, development of grants for funding sources outside of State government, management of the Department’s energy budget, contract management for projects and capital facilities related procurement, leasing of real estate, fleet management, and the provision of consulting services to the Division and the Department in the areas of Architecture and Engineering and the interpretation of the application of building codes and facility standards. PTS provides maintenance services—including all mechanical systems, heating, ventilation, and air conditioning (HVAC), plumbing, electrical, security electronics, low voltage, life safety, groundskeeping, structural trades, heat plant operations, garage, and fleet maintenance—as well as housekeeping services that include cleaning and custodial care for CDHS-owned and operated buildings. Additionally, PTS provides Computer-Aided Drafting (CAD) and Computer-Aided Facilities Management (CAFM) support, which includes Procore and Archibus.

Description of Job

Hybrid Working Arrangements: This position will be expected to be in the office two days a week.

Please note: These working arrangements are subject to change.

We seek a detail-oriented Procore Administrator to manage the daily operations of our Construction Project Management cloud platform, Procore. In this role, you will oversee user permissions, use access settings, and set up projects using predefined and custom templates and workflows. You will also generate and track company-specific Procore reports to support business needs. This administrative role focuses on platform management rather than complex configuration or specialized IT tasks. It follows a standard schedule, with occasional overtime as needed. The ideal candidate is a proactive team player who takes initiative, works collaboratively with their supervisor and colleagues, provides regular updates, and seeks feedback to improve platform outcomes. As part of the Computer-Aided Facilities Management (CAFM) team within Planning and Technical Services (PTS), you will help optimize Procore workflows and maintain platform efficiency.

Responsibilities:

+ Assign and manage user access, roles, and permissions, ensuring alignment with existing templates and team needs. Keep supervisors informed of key updates.

+ Upload documents to Procore Drawing, Specifications, and Submittal tools as requested, ensuring relevant users are aware of their responsibilities.

+ Set up new Procore projects, define roles, activate tools, and enter key project details while keeping stakeholders informed.

+ Provide user support, addressing questions, troubleshooting common issues, and assisting with navigation. Seek Procore and supervisor support to resolve more complex issues.

+ Maintain accurate and up-to-date project data, ensuring consistency with internal standards and communicating relevant updates.

+ Built and maintain custom reports, supporting project tracking and informed decision-making.

+ Proficiency in essential software tools like Adobe PDF Pro (not Reader), Google Apps and/or MS Office, AutoCAD, and more is required for this role. Experience with these programs will contribute to success in this position.

+ Follow Standard Operating Procedures (SOPs) to set up Budget and Project Management tool settings, workflows, and operational processes for the Financial team and Project Managers. Keep the manager informed of opportunities for improvement.

+ Test newly released Procore tools to assess performance and usability. Work with team members to gather feedback, identify improvements, and support smooth integration into existing workflows.

Other Duties as Assigned:

+ Support document organization, customer inquiries, plan printing, copying, and record maintenance when required.

+ As needed, assist with space tracking and updates in the computer-aided facilities management (CAFM) database, working closely with the CAFM team.

+ Occasionally provide graphic support for layouts, reports, and other visual materials.

+ Other duties as needed.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS:

Experience Only:

Applicants must have at least six (6) years of experience supporting teams and/or managing information using software related to construction, architecture, facilities, or administrative work related to facilities, architecture, and/or construction. This can include work in document control, user access, reporting, or coordination tools. Your application must include and detail this information in order to move forward in the selection process.

OR

Education and Experience:

A combination of work experience and/or education in construction, facilities management, project coordination, architecture, or facilities and/or architectural administrative support, demonstrating the ability to manage project information and support teams, equivalent to six (6) years.

Employment history is calculated on a full-time basis (40/hours per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your applicationspecificallyaddresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements.

Preferred Qualifications:

+ Proficiency in Adobe Creative Suite applications such as Photoshop, Illustrator, InDesign, etc.

+ Skilled in pivot tables for analyzing data and reporting.

+ Working knowledge of construction documentation (e.g., drawings, submittals, RFIs) and how project information is managed throughout a project.

+ Procore experience from an Owner’s perspective is preferred but not required.

Relevant years of State service should be considered as a preferred qualification to be used to determine the top candidates on the referral list.

Required Competencies:

+ Engaged and dependable team member who collaborates effectively with their team, supervisor, and project team.

+ Collaborates effectively while taking ownership of responsibilities, showing initiative, staying engaged, and actively contributing to team success.

+ Familiarity with AutoCAD, understanding functions like creating, editing, and navigating drawings, as well as working with layers, dimensions, and annotations, with the ability to interpret technical drawings, schematics, and blueprints.

+ Familiarity with how construction documents ( drawings, submittals, RFIs, others) are reviewed, tracked, and shared throughout a project.

+ Understanding Adobe Acrobat Pro, including document management, editing, and advanced PDF functionalities.

+ Continuous learning mindset, actively seeking knowledge to enhance skills and adapt to new challenges.

+ Effective time management and organizational skills, with the ability to plan, prioritize, and handle multiple tasks efficiently.

+ Ability to effectively utilize software relevant to this position while ensuring accuracy, efficiency, and adaptability in various tasks and workflows.

+ A strong grasp of Google Apps or Microsoft Office programs, such as Word, Excel, and PowerPoint, is essential.

Conditions of Employment:.

+ A full pre-employment criminal background check will be conducted as part of the selection process as this position is deemed to have direct contact with vulnerable persons. Felony convictions, convictions of crimes of moral turpitude, or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges or convictions, it is your responsibility to provide the CDHS Background Unit with an official disposition of any charges.

+ Must be willing to submit and pass a full background check.

+ Must possess and maintain a valid, non-restricted Colorado driver’s license.

+ Travel – This position will require travel to training and meetings.

+ Must be willing to receive an annual influenza vaccination or provide a document for a medical exemption or a letter for religious exemption.

+ Must successfully pass a Tuberculosis (TB) test.

Former State employees who were disciplinarily terminated or resigned in lieu of termination must:

+ Disclose that information on the application.

+ Provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position.

+ Provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)

The Assessment Process

For additional recruiting questions, please [email protected]

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high-quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

+ Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

+ Medical and dental health plans

+ Employer supplemented Health Savings Account

+ Paid life insurance

+ Short- and long-term disability coverage

+ 11 paid holidays per year plus vacation and sick leave

+ BenefitHub state employee discount program

+ Employee Wellness program MotivateMe

+ Excellent work-life programs, such as flexible schedules, training and more

+ Remote work arrangements for eligible positions

*Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .

Our Values:

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

The State of Colorado is an equal opportunity employer

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at [email protected] call 1-800-929-0791.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~

Toll Free Applicant Technical Support (https://cdhs.colorado.gov/information-for-job-applicants#technical-support)

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.

+ This information is available to me and I have read this information.

+ I am unable to access the links with this information on the job posting. (If you select this option, please reach out to the recruiter listed on this job posting so this information can be sent directly to you).

02

Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application.

+ Yes

+ No

03

If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.

04

Former State employees who were disciplinary terminated or resigned in lieu of termination must disclose the information on the application. If you are a former state employee who was disciplinary terminated or resigned in lieu of termination please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.

05

Do you currently possess a valid, non-restricted Colorado driver's license?

+ Yes

+ No

06

Enter your valid, non-restricted Colorado driver's license number.

07

Are you willing and able to meet all of the Conditions of Employment as listed in this job announcement?

+ Yes

+ No

08

If you are using education to meet the minimum qualifications, did you attach your transcripts? Your unofficial transcripts must include your name, college/school name, type of degree/certification received and date the degree was received/conferred.

+ Yes

+ No

09

Tell us about your experience using any project management software. What tools have you used, and what were you responsible for when using them?

10

Have you ever used software to manage facilities, spaces, occupancies, or equipment? What software did you use, and what was your role and responsibilities?

11

What is your experience with tools like Google Sheets or Excel? What kinds of tasks or problems have you used them to solve?

12

Have you worked with AutoCAD or similar software? Describe how you used it in your role and what software you used.

13

Have you used any software to create documents, visuals, or forms, like Photoshop, InDesign, and Illustrator? What tools did you use, and what were you aiming to accomplish?

14

Describe how you have used Adobe Acrobat Pro in your work (not Reader). What types of tasks did you handle, and which features or tools did you use most often?

15

Describe a time when you had to learn new software or tools quickly. What steps did you follow to learn them?

16

Describe an instance when you proactively advanced a task at work. What was your role, and how did you involve others?

17

How do you typically communicate with your supervisor and team during a project?

18

What do you do to stay organized and keep others informed?

19

Give an example of a problem you helped solve at work. What was the situation, and how did you figure out your part in the solution?

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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