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Clerk Typist 3 - MH/EI/DP

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Clerk Typist 3 - MH/EI/DP

Salary

$37,421.00 Annually

Location

Bethlehem, PA

Job Type

Full time

Job Number

2025-00184E

Department

Human Services

Division

Mental Health

Opening Date

05/21/2025

Closing Date

6/4/2025 5:00 PM Eastern

+ Description

+ Benefits

+ Questions

Application Requirements

In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and disqualified from consideration.The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected.

BE SURE YOUR APPLICATION REFLECTS YOUR ENTIRE WORK HISTORY AS YOUR RESUME IS NOT REVIEWED TO QUALIFY YOU

Please answer any supplemental questions truthfully and completely. Use the employment history section of your application to substantiate your answers to supplemental questions.

Once the posting closes, all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the minimum requirements for this position. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application. Applicants who do not meet the minimum requirements will not be considered for the position.

Qualified, eligible applicants will move on to the next step, an Education and Experience Review, in which points will be assigned to each applicant’s education and relevant work experience provided on their application.

We encourage all applicants to share a comprehensive, concise history of their education, certification, licensing, and employment on their employment application so that we are able to accurately assess their experience. Eligible candidates will be ranked on an Eligibility List based on their total score on the Education and Experience Review.

For questions regarding this posting, please contact County of Northampton Human Resources at [email protected] 610-829-6366.

Equal Employment Opportunities – It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, gender expression, age, genetic information, disability, or any other status protected by the Pennsylvania Human Relations Act, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA) and any other state, federal, or local law.

Job Description

GENERAL PURPOSE

The Clerk Typist 3 – MH/EI/DP position is responsible for all highly confidential clerical duties. These duties are related to personnel actions, equipment and supplies, and file maintenance. This position provides lead responsibility over three Clerk Typist 2s performing more routine and repetitive tasks.

SUPERVISION RECEIVED

This position reports directly the Mental Health/Early Intervention/Developmental Programs (MH/EI/DP) Administrator.

SUPERVISION EXERCISED

This position is not responsible for the supervision of other employees.

ESSENTIAL DUTIES OF THE POSITION

Prepares all confidential and personnel work according to County and Agency procedures and requirements. Establishes and maintains employee working files; prepares organizational charts; and maintains current list for staff addresses and telephone numbers.

Prepares job vacancy reports and county personnel transaction forms to report salary changes, disciplinary actions, changes in staff complement, and all other personnel actions.

Prepares performance evaluations and all required documents and correspondence as mandated by federal and state laws and regulations and county and departmental policies and procedures.

Corresponds with IT to get new employee work stations set up with proper working equipment. Makes any needed employee changes via “Service Desk Plus” (new hires, transfers, etc.). Adds new hires to MH/EI/DP telephone list and copiers.

Serves as a Lead Worker to division’s clerical staff, overseeing flow of work and reviewing completed work products for accuracy. Provides back-up to Clerk Typist 2s as needed.

Serves as the backup Mental Health commitment hearings liaison for scheduling and coordinating. Duties include prepping the petitions for the MH hearings; conducting on-line hearings via video software every Tuesday and Friday morning, or as scheduled; providing guidance to the facilities throughout the week regarding the hearing process; working with the Court liaison to have issues addressed; processing signed orders for distribution; and tracking petitions and hearings in an electronic database.

Responsible for exporting and analyzing financial reports for the Developmental Programs unit.

Attends and is responsible for taking minutes at the MH/EI/DP Advisory Board Meetings. Prior to meeting, places newspaper advertisements and contacts board members with meeting reminders. Distributes draft minutes and approved minutes to the Board. Reviews and submits paperwork for new Board membership and re-appointments. Handles correspondence and keeps track of the membership terms.

Responsible for Monthly Report on Agency Voter Registration reports to PA DHS.

Maintains the MH/EI/DP petty cash fund and is responsible for disbursements from the account.

Oversees operation and maintenance of office equipment for MH/EI/DP and serves as a contact person between the Human Services Bldg. and the Government Center. Initiates purchase orders as needed.

Maintains inventory control of office supplies and forms and orders replacements as needed.

Types letters, memos, forms, reports, and other additional typing as assigned.

Answers Agency’s multi-line telephone as needed.

Schedules conference rooms as needed.

Opens, date stamps, and records agency’s U.S. mail and delivers to Agency Administrator.

Registers staff for training; makes and confirms reservations for overnight trainings; remind staff of upcoming training; keeps record of all staff trainings.

Attends training classes as necessary to remain current about office procedures and office equipment and software for office equipment.

*An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

REQUIRED MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE– Six (6) months as a Clerk Typist 2 and educational development to the level of completion of high school; OR

One (1) year of progressively complex clerical typing experience and completion of high school; OR

Six (6) months of moderately complex clerical typing work and completion of a post high school business curriculum; OR

An equivalent experience and/or training which provided the required knowledge, skills, and abilities.

Employee assigned to this title will be required to possess and maintain a valid and current motor vehicle operator’s license. Must have an acceptable driving record. Personal vehicle required for County business, employee is eligible for mileage reimbursement.

KNOWLEDGE, SKILLS, AND ABILITIES

Ability to read, write, speak, understand, and communicate in English to perform the duties of this position.

Knowledge of the specialized office procedures and practices that relate to the work process.

Ability to establish and maintain effective working relationships with co-workers, clients, outside agencies, and the general public.

Ability to understand and follow verbal and written directives.

Ability to make independent decisions to resolve problems and execute procedures in a variety of situations.

Ability to develop and set up office clerical procedures.

Ability to proofread work for grammatical format and substance.

Ability to organize work in a manner that insures smooth processing and accomplishment of priority items on schedule.

Ability to use discretion and judgment in dispensing information which may be susceptible to misunderstanding or misuse.

Ability to collect and organize material for reports by determining the information sources, appropriate information, and form of presentation.

Ability to compose routine correspondence.

Ability to maintain cost, financial tax, or disbursement records and statements that do not involve the use of standard accounting principles by posting, entering, transferring, adjusting, and balancing numerous accounts in the control process.

Ability to perform intermediate arithmetic calculations such as the adding and subtracting of whole numbers and decimals; and multiplying and dividing by two or more digit whole numbers or decimal multipliers and divisors.

Ability to operate office and mail processing machines such as the PC, printer, scanner, shredder adding machine, photocopier, postage meter; and instruct others in their use.

Maintains confidentiality in performance of duties in dealing with personnel issues, and information about clients, in accordance with current regulations and policies.

Attend trainings as required either locally or out of town.

TOOLS AND EQUIPMENT

Telephone (including multi-line), personal computer (including word processing and spreadsheet software), printer, scanner, calculator, writing implements, mail machine, fax machine, postage meter, copy machine, scanner, paper shredder, and other office equipment.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to walk, sit, talk or hear.

The employee must occasionally lift and/or move up to 25 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job

The noise level in the work environment is moderately quiet.

SELECTION GUIDELINES

Formal application, rating of education and experience, oral interview, and reference check as well as job related tests may be required.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

FLSA STATUS: FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)

DESIGNATION: CAREER SERVICE

PAY GRADE: HS-30

UNION STATUS: NON-UNION

Created April 2025

Full-time employees of the County of Northampton are afforded a package of benefitswhich includes the following:

Medical Insurance

Vision and Prescription

Dental

Life Insurance

Retirement

I. Medical Insurance

Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Cost to the employee to participate in the plans varies by the coverage selection and number of dependents; and may be subject to collective bargaining, if a union member. The employee may also elect to opt out of the County's medical insurance if proof of coverage through the spouse's employer is provided. Under this arrangement, the employee is provided with an annual $1,500.00 opt out payment.

II. Vision and Prescription

Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Copayments may vary, subject to collective bargaining, if a union member. Coverage under the vision plan varies and depends upon the employee's choice of doctor and frame selection.

III. Dental Coverage

Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Copayments may vary, subject to collective bargaining, if a union member.

IV. Life Insurance

A life insurance policy is afforded to full-time employees beginning on the first day of employment, unless specified differently in a collective bargaining agreement. It remains in effect as long as the employee is actively employed and terminates upon resignation or retirement. $20,000 is afforded to all eligible employees.

V. Retirement

All full-time employees and part-time employees working more than 1000 hours per year qualify for County of Northampton retirement benefits, in which employees must contribute 5% of their earnings, and employees may choose to add additional voluntary contributions, not to exceed an additional 10%. Additionally, employees may participate in an optional deferred compensation plan [457(b)] which may provide present tax advantages and future retirement savings. Such arrangements are made directly with the providers and the County will administer payroll deductions only.

01

Each applicant must complete this supplemental questionnaire as a part of the applicant screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

+ Yes

+ No

02

Information to demonstrate your eligibility for this position must be provided on the application (i.e. relevant detailed experience and education). Resumes and cover letters will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for this position. Please click "yes" to demonstrate that you have read and understood this information.

+ Yes

+ No

03

Do you possess a valid and current driver's license with an acceptable driving record?

+ Yes

+ No

04

What is your highest level of education?

+ Less than High School

+ High School Diploma or Equivalent

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree or Higher

05

Do you have six (6) months of experience as a Clerk Typist 2 (County government position)? Note: Make sure your work history reflects this experience.

+ Yes

+ No

06

Do you have one (1) year of progressively complex clerical typing experience? Note: Make sure your work history reflects this experience.

+ Yes

+ No

07

Do you have six (6) months of moderately complex clerical typing work and completion of a post high school business curriculum? Note: Make sure your education section and work history reflect this experience.

+ Yes

+ No

Required Question