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Overview

Job Title:

Janitorial Administrative Assistant – Life Sciences

Location:

Portsmouth, NH | Onsite

Key Responsibilities:

+ Provide administrative and clerical support to the janitorial management team.

+ Maintain and update cleaning schedules, logs, and documentation required for **GMP and non-GMP areas** .

+ Track and document employee training records, including onboarding, safety, and GMP procedures.

+ Assist with timekeeping, payroll processing, and personnel record maintenance for the janitorial team.

+ Coordinate with vendors for supply ordering, delivery tracking, and invoice processing.

+ Prepare reports, spreadsheets, and summaries related to cleaning performance metrics, audit readiness, and resource planning.

+ Support planning for special projects, shutdown cleaning, and changeover activities.

+ Serve as liaison between janitorial supervisors, facilities, EHS, and quality teams to ensure timely communication and issue resolution.

+ Assist in the preparation for audits by ensuring all cleaning documentation is complete, accurate, and audit-ready.

+ Perform general office tasks such as filing, data entry, and meeting coordination.

Qualifications:

+ High school diploma or equivalent required; Associate’s degree or administrative certification preferred.

+ Minimum 2 years of administrative or clerical experience; experience in a **GMP-regulated or life science facility** strongly preferred.

+ Excellent attention to detail, organization, and time management skills.

+ Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with CMMS (e.g. SAP PM, iOffice, Corrigo), document control, or training systems is a plus.

+ Ability to work independently and manage multiple priorities in a fast-paced environment.

+ Strong interpersonal and communication skills; bilingual in English/Spanish a plus.

REQNUMBER: 119248

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.