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University Accounts Payable Manager (2 Vacancies)

POSITION DETAILS

The Accounts Payable Unit within the Office of the University Controller processes all payments and related transactions primarily against New York State funding sources for Central Office, and payments against New York City, non-tax-levy funding sources for CUNY's 24 colleges via University-wide contracts, and the Research Foundation of CUNY. An adept financial manager with a strong information technology aptitude is sought to be an Accounts Payable Manager responsible for effectively managing daily operations of the Travel and Expense, Corporate Credit Card, and Shared Services Unit, administering efficient transactions, processes, and procedures to facilitate timely and accurate outgoing vendor payments for goods and services provided to the University, plus reimbursement for Travel and Expense to employees and other parties.

The AP Manager is accountable for exercising effective internal safeguards over fund disbursements and ensuring compliance with established University, State, and City financial policies, procedures, and contractual requirements. The Unit and Office are currently transitioning to a centralized shared-service delivery and business operating model using PeopleSoft based Enterprise Resource Planning (ERP) financial technologies named CUNYfirst Financials. To advance this effort, the AP Manager will partake in developing new accounts payable operational strategies utilizing ERP-based automated workflow systems and processes to reduce invoice receipt to payment cycle times from errors, duplicate payments, mismatched transactions, or lost invoices, and will also be accountable for exercising effective internal safeguards over fund disbursements and ensuring compliance with established University, State, and City financial policies, procedures, and contractual requirements for all travel and expense transactions. The position reports to the University Director of Accounts Payable.

Other key duties include but will not be limited to the following:

+ Examine and verify receivables, payment requests, and backup documents and authorize disbursements.

+ Manage and oversee all transaction and payment reconciliations for all Corporate Card Programs.

+ Advise on, develop, revise, and enforce general accounts payable policies and sound business practices memoranda for the University community to enhance unit efficiency and customer service via streamlined processing and quick payments.

+ Assess and process corrective entries to reconcile payment and receipt transactions and related financial information ensuring data integrity in all interconnected internal and external financial systems.

+ Partner with New York State and City oversight and/or regulatory agencies, vendors, and CUNY community regarding all accounts payable functions to resolve account discrepancies and payment inquiries plus related system and procedural concerns.

+ Participate in the re-engineering of the University's business practices and the implementation of the financial modules and components in the PeopleSoft based ERP system plus related legacy system conversions and new system interfaces.

+ Provide technical guidance on the CUNYfirst financials system and procedures; oversee direct and supplemental CUNYfirst financials system training for unit staff and the University community.

+ Participate in developing, implementing, and maintaining financial related policies, objectives, and plans.

+ Manage, train, develop, and evaluate staff.

+ Supervise the unit in the Director's absence.

NOTE:

Until further notice, this position is eligible for a hybrid work schedule.

QUALIFICATIONS

Minimum:

Bachelor's degree and six years' related experience required.

Preferred:

The ideal candidate will have the following knowledge, skills and abilities:

+ MBA or other advanced degree in a business discipline preferred

+ Six years' progressively responsible management experience in accounts payable, procurement, cost control, or budgeting in a higher education institution and/or public organization preferred

+ Strong supervisory, organizational, and proven leadership experience strongly preferred

+ Project management and follow-through skills to prioritize work, set expectations, execute plans, manage multiple priorities, and meet deadlines

+ Knowledge of:

+ Financial and procurement policies and practices, mainly New York State and City, plus federal financial regulations and related university policies

+ Travel and Expense policies and regulations for New York State and New York City a plus

+ Business metrics and drivers with skill examining and re-engineering business operations and procedures and formulating policy plus developing and implementing new strategies and procedures

+ Experience with PeopleSoft 9.0 and participating in a PeopleSoft ERP systems implementation effort, using online general ledger, financial systems, modules, and databases as well as working in a financial shared services environment

+ Detail-oriented and accurate with strong numerical analysis, assessment, evaluation, and research skills

+ Excellent verbal/written communication, interpersonal, and presentation skills

+ Ability to work productively, independently, and collaboratively on teams with diverse stakeholders of various levels

+ Advanced computer proficiency using online financial management and accounting information systems and standard office software programs, especially MS Excel and Access

CUNY TITLE OVERVIEW

Assists in managing the University's financial operations, including accounting, reporting, analysis, and compliance activities.

- Advises University and College managers on funding appropriateness and proposes fiscal solutions to resolve academic and/or administrative issues

- Participates in developing University-wide budgeting policies and procedures; interprets and ensures compliance with University, State, and City policies, guidelines, rules and regulations

- Participates in strategic planning and re-engineering efforts; evaluates outcomes and makes recommendations regarding resources

- Develops and recommends fiscal policies and controls

- Prepares and manages the production of financial, statistical, and analytical reports

- Collaborates with government agencies, auditors, and others as needed

- May negotiate contracts

- May hire, supervise and train finance and/or clerical staff, and manage related administrative functions

- Performs related duties as assigned.

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

The salary range is **$96,602 - $117,805** , commensurate with qualifications, education, and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined.

The direct link to the job opening from external sources is:

https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS\_HRAM\_FL.HRS\_CG\_SEARCH\_FL.GBL?Page=HRS\_APP\_JBPST\_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=30340&PostingSeq=1

Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings.

CLOSING DATE

Open until filled; the review of applications will begin two weeks from posting date.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30340

Location

Central Office