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Working Title: MAD Administrative Assistant

Job Class: Office & Administrative Specialist, Principal

Agency: Minnesota Management & Budget

+ **Job ID** : 86390

+ **Location** : St. Paul

+ **Telework Eligible** : Yes

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 05/21/2025

+ **Closing Date** : 06/02/2025

+ **Hiring Agency/Seniority Unit** : Minnesota Management & Budget

+ **Division/Unit** : Enterprise Communications and Planning / Management Analysis & Development

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : Rarely - less than 5%

+ **Salary Range:** $23.76 - $32.06 / hourly; $49,610 - $66,941 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : 658 Cedar Street, Suite 400, St. Paul, MN 55155

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Minnesota Management and Budget (MMB) is seeking an Administrative Assistant to support the clerical and administrative functions of the Management Analysis and Development (MAD) Section. MAD is a unique business housed in state government. For more information about us, visit our website (https://mn.gov/mmb/mad/%20%20) .

Join a mission-driven, collaborative team dedicated to strengthening public sector organizations and making a difference for Minnesotans! You’ll provide essential administrative support to our consultants and management team, helping us provide excellent services to our clients across the public sector.

Job duties for this position include:

+ Providing administrative assistance to the consultants and executive staff, such as scheduling meetings, drafting documents and correspondence, preparing supplies and documents for meetings, fielding phone calls and emails, and completing forms.

+ Maintaining current information on MAD website, SharePoint, and internal documents.

+ Supporting financial processes to ensure internal controls are established and followed; processing accounts receivable and accounts payable functions.

+ Monitoring financial activity to comply with agency regulations and ensure timeliness of transactions.

This position will be required to work onsite two (2) to three (3) days per week, depending on business needs and telework schedule. The incumbent may be required to travel to other parts of the Twin Cities or Minnesota with notice.

Please make sure all of your relevant background and skills are clearly shown in your cover letter, application, or resume. We cannot interview applicants who don’t meet at least the minimum qualifications.

Minimum Qualifications

+ Customer service skills sufficient to provide prompt and accurate information to customers in person, on the phone, and through email in a courteous and respectful manner

+ Word processing skills sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors

+ Data entry skills sufficient to maintain accurate records, receive and review source documents, compare documents to database information, and edit documents

+ Knowledge of data entry procedures and systems, such as Microsoft Office or similar data entry systems

+ Communication skills sufficient to present clear and concise explanations of governing rules and regulations in a manner that is understandable.

Preferred Qualifications

We value diverse perspectives and encourage all qualified candidates to apply, even if they do not meet 100% of the preferred qualifications. Your unique skills and background might be just what we need!

+ Three (3) years of experience in an administrative support role providing administrative and clerical functions for a department

+ Ability to work under pressure to meet timelines by managing multiple tasks and setting priorities

+ Knowledge of and proficiency in Microsoft Office products (Outlook, Word, PowerPoint, Excel, etc.)

+ Experience with online meeting platforms and tools, such as Microsoft Teams, Mural, Padlet.

+ Experience updating websites or using electronic mail distribution systems (such as GovDelivery)

+ Ability to appreciate diversity and a strong commitment to a respectful and inclusive work environment

+ Experience with survey tools such as Qualtrics.

+ Spreadsheet skills sufficient to use advanced features such as formula creation to manipulate and sort data and create statistical reports

Physical Requirements

+ The incumbent may be required to travel to various Twin Cities/Metro locations on occasion.

Additional Requirements

Minnesota Management and Budget will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment. A criminal history does not automatically disqualify candidates, and each case will be reviewed individually on a case-by-case basis and in alignment with fair and equitable hiring practices.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.