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Faculty Recruitment Specialist - Workforce Operations

Galveston, Texas, United States

New

Clerical & Administrative Support

UTMB Health

Requisition # 2502854

Minimum Qualifications:

Bachelor’s degree and two years of relevant experience. An equivalent combination of education and experience relevant to the role may be considered for this position.

Job Summary:

Responsible for the recruitment, selection, and preboarding processes for all Faculty and Non-teaching positions for UTMB. This position is a subject matter expert and ensures compliance with all applicable internal and external rules and regulations.

Job Duties:

+ Review, approve, and manage Faculty and Non-Teaching requisitions in the recruitment application.

+ Evaluate all Faculty and Non-Teaching appointment requests and advise departments on required processing based on appointment types.

+ Conducts or assists with applicant screening, routing, and disposition for all Faculty and Non-Teaching requisitions in the recruitment application.

+ Ensure new hires and rehires meet the minimum qualifications and pre-employment requirements.

+ Provide advisement and guidance to departments and managers on Faculty and Non-Teaching recruitment, selection, and preboarding processes.

+ Monitor the status of the I-9 Employee Authorization to Work and serve as backup.

+ Review and recommend non-teaching offer letters for approval.

+ Analyze, recommend, and implement process improvement initiatives.

+ Develop, update, and interpret institutional and departmental policies and procedures.

+ Develop training content and conduct training on the Faculty and Non-teaching recruitment process.

+ Review requests for job postings and interviews to ensure compliance with EEOC and other rules and regulations.

+ Work with the International Affairs office on compliance issues regarding the recruitment, selection, and hiring process for foreign nationals.

+ Partner with Payroll and Benefits to advise on appropriate procedures for processing reappointments based on break-in service and/or retirement status.

+ Creation and approval of Human Resources online documents relative to Faculty and Non-Teaching appointments via (HCM) Human Capital Management System.

+ Adhere to internal controls and reporting structure.

+ Performs related duties as required.

+ Work on other projects and duties as assigned.

Knowledge/Skills/Abilities:

+ Excellent verbal and written communication.

+ Organizational skills and ability to effectively manage competing priorities.

+ Analytical/interpersonal skills.

+ Maintain the highest level of professionalism.

Salary Range:

Commensurate with experience

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation