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Description

Legal Secretary Job Description (With Litigation Experience)

A Legal Secretary specializing in litigation provides critical administrative and legal support to attorneys and legal teams, ensuring the efficient operation of casework and legal proceedings. This role requires expertise in litigation processes, exceptional organizational skills, and familiarity with court systems and procedures.

Key Responsibilities:

+ Administrative Support:

+ Prepare and format legal documents, including pleadings, motions, subpoenas, discovery responses, and correspondence

+ Maintain and organize case files, ensuring all relevant documentation is accurate and accessible

+ Manage attorneys’ calendars, including tracking court deadlines, depositions, hearings, and trial schedules

+ Litigation Assistance:

+ Coordinate e-filing of legal documents with courts and ensure compliance with court rules and deadlines

+ Assist with document production during discovery processes and maintain confidentiality of sensitive information

+ Liaise with court personnel, clients, witnesses, and opposing counsel as necessary

+ Case Preparation:

+ Schedule depositions, mediations, and expert witness appointments

+ Organize trial materials, including exhibits, binders, and electronic presentations for hearings and trials

+ Ensure proper service of legal documents to all parties involved

+ Technology and Software:

+ Utilize legal technology tools for eDiscovery, document management systems, and calendaring software

+ Conduct legal research using platforms like LexisNexis or Westlaw

+ Client Interaction:

+ Communicate professionally with clients to address questions or requests regarding case status and legal proceedings

Skills & Qualifications:

+ Litigation Expertise: In-depth knowledge of litigation processes, procedures, and court filing requirements

+ Technical Proficiency: Ability to use Microsoft Office Suite (Word, Excel, PowerPoint), litigation support tools, and e-filing systems

+ Communication Skills: Excellent written and verbal communication skills to interact with attorneys, courtroom personnel, and clients

+ Organizational Skills: Effective management of complex schedules, deadlines, and case files in a fast-paced environment

Work Environment:

+ Collaborative law firm environment, requiring flexibility to meet deadlines and assist attorneys during heavy workloads.

+ May require occasional overtime to support high-profile cases or trials

Requirements

Educational & Experience Requirements:

+ Education: Associate degree in legal studies or related field is preferred; equivalent work experience may be substituted

+ Experience: A minimum of 3–5 years legal secretary experience, with a focus on litigation support

+ Certifications: Professional certifications in legal administration are highly valued

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .