"Alerted.org

Description

We are looking for a dedicated Administrative Assistant to work for our non-profit client in the mid-City area. This role involves providing essential support to a residential unit, ensuring smooth administrative operations, and contributing to the coordination of case management services. This is a long-term contract to hire position, ideal for someone who thrives in a fast-paced, collaborative environment and values a trauma-informed, culturally sensitive approach. Candidates with experience in behavioral therapy and non-profit would be an ideal fit.

Responsibilities:

• Manage and maintain accurate filing systems, ensuring documents are organized and up to date on a weekly basis.

• Coordinate and distribute monthly meeting schedules and invitations for parents, guardians, and placement workers in a timely manner.

• Assist with the preparation of admission, discharge, annual, and aftercare packets, ensuring all documentation is complete and accurate.

• Audit weekly notes and ensure compliance with program standards using internal systems.

• Provide clerical support for case coordination services, collaborating with the treatment team to align with client treatment plans.

• Update and maintain records related to client court hearings and other legal documentation.

• Offer additional programmatic support to the Unit Director as needed, demonstrating flexibility and initiative.

• Utilize Microsoft Office tools effectively to create reports, flyers, and other necessary materials for the unit.

• Greet visitors, handle inbound and outbound communications, and ensure a meticulous and welcoming environment.

Requirements • Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.

• Excellent verbal and written communication skills, with a keen attention to detail.

• Reliable and responsible work ethic, including consistent attendance and punctuality.

• Ability to work collaboratively within a team and communicate effectively with diverse individuals.

• Familiarity with documentation processes in residential treatment settings is preferred.

• Bilingual proficiency in Spanish and English is a plus.

• Experience in customer service, data entry, and scheduling appointments is highly desirable. TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .