"Alerted.org

Description

We are looking for a dedicated Office Assistant to join our team in Honolulu, Hawaii. This role requires a detail-oriented individual who thrives in a fast-paced environment and can handle a variety of clerical and administrative tasks. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a commitment to providing exceptional support to staff and clients. To apply for this role, please call Erica Huggins at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.

Responsibilities:

• Deliver comprehensive administrative support, including recording and transcribing meeting minutes, assisting with project documentation, and managing billing and invoicing tasks.

• Organize and maintain physical and digital filing systems, ensuring accurate archiving and efficient retrieval.

• Monitor and replenish office supplies while maintaining the functionality of office equipment.

• Perform light bookkeeping duties, including tracking accounts receivable and processing invoices.

• Handle occasional courier responsibilities such as document delivery, post office visits, and bank errands.

• Coordinate travel arrangements, schedule meetings, and assist in planning company events, including holiday parties and training sessions.

• Operate binding and printing equipment to produce high-quality project materials as needed.

• Answer incoming calls and manage reception duties with a courteous and attentive demeanor.

• Perform various other administrative tasks as assigned by management.

Requirements • A minimum of 1 year of experience in an office environment.

• Proficiency in Microsoft Word and Excel, with the ability to adapt quickly to new software.

• Strong written and verbal communication skills, with attention to detail and accuracy.

• Ability to work independently after initial training and handle confidential information responsibly.

• Must possess a valid driver’s license and be capable of occasional lifting of file boxes.

• Dependable with a strong attendance record and a detail-oriented demeanor.

• Demonstrated integrity, a strong work ethic, and the ability to multitask effectively.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .