"Alerted.org

HR Assistant

Somerset, NJ (http://maps.google.com/maps?q=19+Dellwood+Lane+Somerset+NJ+USA+08873)

Job Type

Full-time

Description

PERFORMANCE STANDARDS:

1.) Perform all duties and demonstrate behaviors and attitudes consistent with the Mission Statement and Core Values of the organization.

2.) Continually participate in building and maintaining positive working relationships through effective communication, performance improvement and teamwork efforts.

3.) Be of good character and reputation; sufficient physical, mental, and emotional health to satisfactorily perform her or his job duties.

4.) Actively participate in safety programs of the organization by identifying potential risks and promoting client safety as well as environmental safety.

5.) Accomplish individual and team goals and objectives established by supervisor based on prior performance evaluation.

6.) Comply with HIPAA guidelines regarding client rights and confidentiality.

7.) Comply with documentation and training set forth by Human Resources.

8.) Actively participate in CGE's clinical research efforts by ensuring accurate and timely reporting for all assessments and evaluations.

ADMINISTRATION & COMPLIANCE:

+ Provide timely and accurate HR support as necessary to meet business needs.

+ Assist with monitoring and ensuring ongoing compliance of staff credentials, medical and training requirements.

+ Coordinate CPR/BLS course and obtain/log cards.

+ Data management and reporting relevant to HR utilizing Paylocity and MS Excel.

+ Coordinate random drug testing monthly.

+ Assist with running annual driving abstracts.

+ Ensure compliance posters are up to date and posted.

+ Participate in audits/licensing renewals as they pertain to human resources documentation.

+ Maintain/audit agency-related files and documents, electronic and paper, in systematic fashion and ongoing basis.

+ Coordinate and/or administer HR projects as applicable.

+ Participate in HR update meetings.

STAFF RECRUITMENT & SUPPORT:

+ Support recruiting efforts including but not limited to posting job openings, participating in recruitment job fairs, source candidates on Handshake, LinkedIn, Paylocity, etc., coordinating in-person interviews.

+ Complete employment verifications and reference checks.

+ Support new hire onboarding process including but not limited to setting up new employees in training system, setting up new employees in benefits platform, creating badges, creating logins for new employees in HRIS, and coordinating 403b enrollments.

+ Support performance review system including but not limited to tracking and ensuring that all reviews are received in a timely manner, reading reviews to ensure ratings and feedback are aligned and reporting inconsistencies to supervisor.

+ Organize and facilitate CGE’s new hire orientation program including but not limited to scheduling, ordering food, following up with participants, preparing the room, entering attendance in learning management system.

+ Assist with organizing and facilitating CGE staff events

+ Assist with administration of terminations including but not limited to downloading training transcripts, deactivating and terminating staff in applicable HR systems, sending unemployment documents, obtaining company equipment and updating HRIS, moving I-9 documents to terminated file.

+ Travel to CGE locations as necessary for benefits orientations, trainings, HR files, meetings, audits, etc.

OTHER:

+ Build and maintain strong working relationships with all CGE staff and supervisors.

+ Work as a member of a team to establish and maintain a high level of care and respect for, and communication with, community leadership and external customers.

+ Work in a consistently professional manner at all times, which includes, but is not limited to, treating all clients, staff, and guests and volunteers with dignity and respect.

+ Implement emergency procedures as necessary.

+ Ensure proper handling and confidentiality of all sensitive employee information

+ Perform other duties as assigned.

Requirements

QUALIFICATIONS:

+ Bachelor’s degree, preferably in human resources or business preferred or equivalent experience.

+ Understanding of non-profit business operations.

+ Experience with recruitment, administration of leaves (worker’s comp, disability, FMLA, etc.), benefits administration, HR policy and procedure compliance, training and new hire onboarding.

+ Strong HR systems acumen and solid MS Excel, Word and Outlook skills.

+ Experience with HR and payroll software, Paylocity, preferred.

+ Ability to work independently and exercise judgment and discretion over daily functions under minimal supervision.

+ Articulate written and verbal communication skills.

+ Detail-oriented and accurate.

+ Strong critical thinking, analytical, time-management, multi-tasking and organizational skills.

+ Remote work capability.

+ Flexibility with regard to the daily changing needs within the community and handling obstacles with compassion and resolve.

+ Ability to travel to central, NJ offices as needed.

Salary Description

$26/hour