"Alerted.org

Job Title: Administrative Support

Job Description

We are seeking a dedicated individual to join our procurement team, providing essential administrative support. The ideal candidate will be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Responsibilities

+ Count, open, identify, sort, log, upload, and scan all assigned daily mail, faxes, or keys.

+ Assist with the daily shipment of documents/keys.

+ Pull files and prepare folders consisting of titles, salvage titles, power of attorney's and other support documentation.

+ Assist with handling inbound call volume as needed.

+ Help locate lost documents when necessary.

+ Conduct quality reviews of files for accuracy, ensuring all required/executable documents have been procured and the file is ready for billing.

+ Communicate with internal employees and some clients or vendors via email, with minimal phone calls (2-5 calls a day).

+ Adapt to changing responsibilities with minimal-to-no-notice based on business needs.

Essential Skills

+ Administrative support experience.

+ Proficiency in Microsoft Outlook, Excel, and Word.

+ Experience in filing, mailroom operations, customer service, data entry, and file processing.

+ Ability to multitask, such as working on dual screens, processing paperwork, and communicating via email.

+ Good job tenure, with a stable work history.

+ Ability to handle a fast-paced work environment.

+ At least 1 year of customer service experience (call center, administrative, or retail).

+ High School Diploma or GED minimum.

Work Environment

This role is onsite, with no work-from-home options available. The work hours are Monday to Friday, 8:00 AM to 5:00 PM, with some flexibility. The environment is carpeted and cubicle-based, with a strict attendance policy.

Pay and Benefits

The pay range for this position is $16.00 - $16.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Carmel,IN.

Application Deadline

This position is anticipated to close on Jun 4, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.