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We’re seeking a driven and detail-oriented Branch Office Administrator to support our branch operations. In this role, you’ll manage daily administrative tasks, assist field and account teams, and ensure our clients receive exceptional service. If you're a bilingual (English/Spanish) administrative professional who thrives in a fast-paced, team-oriented environment, this could be the perfect opportunity for you!

Job Description:

+ Oversee daily branch operations and general administrative functions

+ Collaborate with managers and supervisors on office tasks and seasonal projects

+ Deliver outstanding customer service and resolve client issues professionally

+ Maintain and update client databases, proposals, work orders, and invoices

+ Support payroll, timekeeping, and reporting processes

+ Track and manage office supplies and equipment

+ Prepare and distribute weekly, monthly, and seasonal reports

+ Assist with contract renewals and job cost tracking

+ Contribute to continuous improvement and lean management initiative

Must-Haves:

+ 2+ years of experience in an administrative role

+ Bilingual in English and Spanish

+ Proficiency in Microsoft Office Suite

+ Strong organizational and multitasking skills

+ Excellent communication and customer service abilities

+ Ability to work independently and manage multiple priorities

Nice-to-Haves:

+ Experience in landscaping, construction, or service-based industries

+ Familiarity with payroll or invoice processing systems

Why Work With Us?

We’re a purpose-driven team committed to sustainability, innovation, and community. When you join us, you become part of a company that values your growth and well-being.

Perks & Benefits:

+ Comprehensive medical, dental, vision, and life insurance

+ Flexible spending accounts

+ 401(k) with company match

+ Generous PTO program

+ Supportive, collaborative team culture

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Naperville,IL.

Application Deadline

This position is anticipated to close on Jun 4, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.