• Purchasing Administrator

    Aston Carter (Austin, TX)


    Job Title: Purchasing Administrator

     

    FULLY ON-SITE in SOUTH AUSTIN!!!

    Job Description

    Join a dynamic team as a Construction Purchasing Administrator, supporting the Pre-Construction Team on key project deliverables for 2025. This role is perfect for someone who thrives in a fast-paced, detail-oriented environment and enjoys collaborating with vendors and internal teams.

    Responsibilities

    + Maintain vendor pricing in Procore using client-specific formats, including tables, spreadsheets, and catalogs.

    + Request and organize documentation from vendors and suppliers in a digital filing system.

    + Utilize Google Workspace (Docs, Sheets, Slides) to create and manage product catalogs and building program documentation.

    + Communicate regularly via email and phone with vendors and suppliers to ensure timely updates and deliverables.

    + Collaborate with the Director of Pre-Construction to meet project milestones and deadlines.

    + Streamline vendor payment processes and assist with ERP/CRM system setup for new vendors.

    + Maintain and track purchase orders and related records to ensure accuracy and accountability.

    Essential Skills

    + 2–3 years of experience in a construction-related environment (vendor, builder, subcontractor, etc.).

    + Proven experience with vendor management including payments, onboarding new vendors, and collaborating closely with accounting teams.

    + Familiarity with ADP and general bookkeeping practices.

    + High attention to detail when entering and maintaining data.

    + Self-starter who can independently manage responsibilities, provide regular updates, and escalate issues when needed.

    + Solid understanding of construction materials and terminology.

    + Proficient in Microsoft Office, especially Excel.

    Additional Skills & Qualifications

    + Experience with Procore ERP/CRM is a strong plus!!!

    + Experience transitioning from Sage to Procore, especially with vendor payment tools.

    + Previous experience in construction estimating.

    + Spanish language proficiency.

    + Strong problem-solving, communication, and collaboration skills.

    + Excellent organizational skills with the ability to manage large scopes of work across multiple projects.

    Work Environment

    This role is based at the Austin, TX campus and will report to the Director of Pre-Construction. The work environment includes partnerships with the internal accounting team and occasional interaction with PMs, Architecture, Sales, and others in an open office environment. The position is office-based, on-site, Monday to Friday, from 8 am to 5 pm.

    Pay and Benefits

    The pay range for this position is $27.00 - $37.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Austin,TX.

     

    Application Deadline

     

    This position is anticipated to close on May 31, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.