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Accounts Payable Specialist needed in Miramar FL! This is an urgent need and will move quickly!

Job Description

The Accounts Payable Specialist is responsible for computing, classifying, and recording numerical data to maintain complete financial records. This role involves routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. The specialist checks the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

Responsibilities

+ Operate computers programmed with accounting software to record, store, and analyze information.

+ Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.

+ Comply with federal, state, and company policies, procedures, and regulations.

+ Receive, record, and bank cash, checks, and vouchers.

+ Code documents according to company procedures.

+ Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.

+ Reconcile or note and report discrepancies found in records.

+ Perform standard bookkeeping services according to company policies/procedures/controls.

+ Provide support for monthly accruals, based on estimated revenues and expenses.

+ Review expense reports and approve for payment in the company’s expense reporting software.

+ Perform general office duties, such as filing, answering telephones, and handling routine correspondence.

+ Access computerized financial information to answer general questions as well as those related to specific accounts.

+ Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.

+ Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.

+ Match order forms with invoices and record the necessary information.

+ Prepare bank deposits by compiling data from cashiers, verifying, and balancing receipts, and sending cash, checks, or other forms of payment to banks.

+ Calculate and prepare checks for utilities, taxes, and other payments.

+ Monitor status of loans and accounts to ensure that payments are up to date.

+ Reconcile records of bank transactions.

+ Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.

+ Prepare trial balances of books.

+ Maintain inventory records.

+ Review and match all vendor invoices to appropriate documentation and approval prior to payment (3-way match).

+ Ensure expenditures are coded to the appropriate general ledger code.

+ Reconcile price and quantity variances to ensure all invoices and purchase orders are properly accounted for.

+ Prioritize critical vendor invoices for timely settlement.

+ Work cross-functionally to resolve various internal and external inquiries.

+ Create and maintain vendor master files.

+ File, maintain, and distribute accounting documents, records, and reports.

+ Assist in month-end, quarter-end, and year-end closing.

+ Assist in accounting department projects as needed.

+ Perform other duties as assigned.

Essential Skills

+ High School Diploma or equivalent.

+ 3-4 years of accounts payable or general accounting experience.

Work Environment

The position requires five days in the office initially, as it is more of a manual environment. After 90 days, the role will transition to a hybrid model with three days in the office and two remote. The team consists of six other Accounts Payable Specialists.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Miramar,FL.

Application Deadline

This position is anticipated to close on Jun 4, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.