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Job Title: Facilities Manager

Job Description

The Facilities Manager is the primary point of contact responsible for managing and coordinating both internal and external services to deliver a safe and productive environment for patients, guests, and employees. This role involves leadership, coordination, and support for project teams, ensuring completion within budget and schedule while adhering to program objectives and governmental regulations. The Facilities Manager acts as a liaison between clients and project participants, including consultants, contractors, vendors, and jurisdictional agencies.

Responsibilities

+ Manage and coordinate facility services, including parking, security, cleaning, landscaping, building system maintenance, fire life safety, and emergency response.

+ Build and maintain strong customer relationships through proactive interactions and regular site visits.

+ Ensure a healthy and safe work environment through education, training, and monitoring of unsafe practices.

+ Oversee financial management of cost centers, improve cost efficiencies, and manage purchased services.

+ Conduct regular inspections for safety, aesthetics, and maintenance, and audit quality indicators for contract adherence.

+ Act as a point of escalation for managing emergency events.

+ Assist in developing policies, guidelines, and standards, representing the department in committees and professional organizations.

+ Implement quality control measures to ensure compliance with policies, government codes, and regulations.

+ Assess and document project scope, objectives, and constraints, including health and safety criteria.

+ Manage approval processes for design work and budgets, ensuring conformance with all project requirements.

+ Prepare and maintain accurate project records and cost estimates, ensuring space inventory reports are complete.

+ Oversee lease administration and the property manager relationship for escalation purposes.

+ Manage furnishing and equipment selection, purchasing, and installation processes.

+ Coordinate compliance with Fire Life Safety regulations and Joint Commission lease terms.

+ Oversee project management for cosmetic upgrades and coordinate facilities requests.

+ Manage selection processes and contract negotiations for consultants, contractors, and vendors.

+ Complete ICRA/PCRA documentation as per policy.

+ Advance staff development through on-the-job training.

+ Be available on-call during non-standard hours, including nights, weekends, and holidays, to respond to emergencies.

Essential Skills

+ Experience in facilities maintenance and management.

+ Proficiency with CMMS and project management.

+ Skills in vendor management, construction, and tenant improvement.

+ Knowledge of electrical, plumbing, and HVAC systems.

Additional Skills & Qualifications

+ Bachelor's degree in a related discipline from an accredited institution, or equivalent relevant experience.

+ 4-5 years of progressively responsible work experience.

+ Valid California Driver’s License.

+ Professional designations from BOMI, IFMA, or CRECI are advantageous.

Why Work Here?

The position offers a competitive salary with full benefits and a 401k plan upon conversion. The organization values professional growth, providing a supportive environment for career development.

Work Environment

The role requires sitting offsite but involves onsite rounds at the main hospital. The working attire is business formal. The environment is non-union, collaborating with other facility managers, coordinators, field staff, and food services teams.

Job Type & Location

This is a Contract to Hire position based out of Palo Alto, California.

Pay and Benefits

The pay range for this position is $55.00 - $62.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Palo Alto,CA.

Application Deadline

This position is anticipated to close on Jun 4, 2025.

About Aerotek:

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.