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Budget Associate

Department: Waino Wahtera Ctr Student Success

Work Type: Staff - Part Time

Full Time / Part Time: Part Time

Categories: Administrative/Business/Professional

Department: Student Support and Mentorship

Summary

The Budget Associate position will maintain financial files for two grant-funded programs according to King-Chavez-Parks guidelines. Duties include, but are not limited to, ordering supplies, making travel arrangements, and providing administrative support for all program activities.

Responsibilities and Essential Duties

1. Perform quarterly and final expenditure reporting for both KCP MICUP and 4S programs in the NexSys Grant Management System.

2. Assist the MICUP Coordinator with planning the MICUP poster presentation and banquet.

3. Organize travel for the MICUP and 4S coordinator. This includes purchasing airline tickets, booking hotels, rental cars, and travel reimbursement forms, as well as cash advance requests.

4. Assist the 4S Coordinator with organizing program events and activities. This may include purchasing supplies, developing promotional materials, or outreach to scholars.

5. Actively participate in Student Support and Mentorship weekly staff meetings and serve on committees within the Student Affairs division as needed.

6. Attend KCP Professional Development Zoom meetings.

7. Attend events and work flexible hours as needed. Some evenings and weekends will be required.

8. Seek new ways to improve efficiency and commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in the university's continuous improvement initiatives.

9. Apply safety-related knowledge, skills, and practices to everyday work.

10. Other duties as assigned.

Required Education, Certifications, Licensures

High school diploma or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

Required Experience

• Two or more years of experience in the areas of budgeting, accounting, or financial administration.

• Two or more years of experience with word processing, database management, and spreadsheets

• Two or more years working with individuals from a variety of backgrounds

Desirable Education and/or Experience

• Bachelor’s degree in business, accounting, finance, or related field from an accredited college or university, or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

• Experience with grant-funded program budgets

• Experience working in an educational setting

• Experience working with college students

• One to three years of professional experience in education, student affairs, or comparable experience.

Required Knowledge, Skills, and/or Abilities

• Demonstrated knowledge of Microsoft/Google Office Suite, including spreadsheet and database management.

• Demonstrated ability to communicate effectively and work harmoniously with all groups of students, faculty, and staff.

• Demonstrated commitment to contribute to a safe work environment.

• Demonstrated success in, or potential future contributions to, working with persons from all backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints.

• Ability to work collaboratively with all groups of students, faculty, and staff.

• Possession of a valid driver's license and ability to comply with Michigan Tech vehicle-use requirements.

Desirable Knowledge, Skills, and/or Abilities

• Knowledge and understanding of issues significant to college students from a variety of backgrounds.

• Ability to plan and implement educational and informational programs in a diverse cultural environment.

• Experience working with grant management systems (SCRIBE, NexSys, Cayuse, etc.)

• Experience in student-based programming related to first-generation, Pell-eligible, and low-income student populations

• Experience with identifying educational challenges and barriers faced by first-generation, Pell-eligible, low-income, transfer, and non-traditional students

Work Environment and/or Physical Demands

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following training courses; additional training may be required by the department.

Required University Training:

+ Employee Safety Overview

+ Annual Data Security Training

+ Anti-Harassment, Discrimination, Retaliation Training

+ Annual Title IX Training

Additional training will be required by the department on a periodic basis.

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Full-Time Equivalent (FTE) % (1=100%)

.75

FLSA Status

Exempt

Pay Rate/Salary

The minimum salary for this position is $40,000. The final salary will depend on experience and qualifications.

Title of Position Supervisor

Director, Student Support and Mentorship

Posting Type

Internal & External Posting

Dependent on Funding

This is a grant funded position.

Special Instructions to Applicants (if applicable)

Full ensured consideration will be given to applicants who apply on or before 11:55pm on June 3, 2025.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Conditions of Employment:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.

If you require any auxiliary aids, services, or accommodations during Michigan Tech’s hiring process please notify the Human Resources office at 906-487-2280 or [email protected].

Required Education, Certifications, Licensures* (minimum requirements)

Advertised: 22 May 2025 Eastern Daylight Time

Applications close: