• Department Coordinator

    WMCHealth (Valhalla, NY)


    Department Coordinator

     

    Company: NorthEast Provider Solutions Inc.

     

    City/State: Valhalla, NY

     

    Category: Clerical/Administrative Support

     

    Department: Occupational Health Center

     

    Union: No

     

    Position: Full Time

     

    Hours: 9-5:30pm

     

    Shift: Day

     

    Req #: 43112

     

    Posted Date: May 22, 2025

     

    Hiring Range: $31.68 -$39.83

     

    External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/29445) Internal Applicant link

    Job Details:

    Job Summary:

    The Department Coordinator will assist the clinical management team with unit management inclusive of budgets and Information Systems, supervision and management of all clerical staff and clerical support services, and the day-to-day operations of several departments. All responsibilities are to be carried out in collaboration with respective manager(s) to include staffing coordination and position control; collection and reporting of statistical and quality improvement data; administrative assistance and support for patient care services; and management of equipment and supplies.

    Responsibilities:

    + Collects, collates and reports statistical data as directed.

    + Maintains, collects data and prepares special projects and reports as requested/needed. Independently prepares reports and completes special projects. Has the ability to analyze data and make recommendations based on findings.

    + Prepares data for monthly/yearly QA Summary Reports for review by Director.

    + Demonstrates ability to compile spreadsheets, database, graphs, reports and utilize query design for the required statistical analysis. Demonstrates significant expertise and proficiency in popular business software. score: N/A

    + Assures the coordination of meetings and administrative assistance as needed.

    + Manager scheduling for follup testing, onsite request and random drug and alcohol program customers

    + Provides educational support and in-service education to staff in the access, use and availability of related IS systems.

    + Diagnoses potential IS problems rapidly and resolves in an expeditious manner.

    + Works with IS providers to ensure continuity of function of computer system(s).

    + Prepares monthly analysis of payroll reports to monitor sick/absent, overtime, orientation hours and employee punctuality.

    + Manage agreements for clients including set up in systems

    + Handle customer inquiries , issues and complaints

    + Prepares and submits bi-weekly payroll,when applicable.

    + Provide assistance with FIT testing as necessary

    + Maintains staff in-services: education, competencies and mandate lists.

    score: N/A Qualifications/Requirements:

    Experience:

    Minimum of four years in a high level clerical or administrative assistant role, required.

    Education:

    Associate’s degree, required.

    Licenses / Certifications:

    N/A

    Other:

    N/A Special Requirements: N/A Physical Requirements:

    About Us:

    NorthEast Provider Solutions Inc.

    Benefits:

    We offer a comprehensive compensation and benefits package that includes:

    + Health Insurance

    + Dental

    + Vision

    + Retirement Savings Plan

    + Flexible Savings Account

    + Paid Time Off

    + Holidays

    + Tuition Reimbursement

     

    External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/29445) Internal Applicant link

     

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