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We are seeking a **_CO_** **_Sr Medical Office Coordinator_** provides high-level administrative support to the Division Medical Director, the Clinic Manager, the Fellowship program, staff, and associated research labs.

Specific Duties & Responsibilities

+ Acts in direct response for the Division Medical Director.

+ Interprets operating policies of the University.

+ Coordinates and arranges complex calendaring by planning and scheduling meetings, depositions, court appearances, speaking engagements and attendance at local, national and international meetings.

+ Manages all travel arrangements for the Medical Director and fellows. Handles communications with conference organizers, prepare itineraries, conference registration, travel and hotel arrangements, and expense reports for reimbursements.

+ Coordinates Medical Director’s daily, weekly, monthly, and yearly calendars. Exercises independent judgement to rank and prioritize.

+ Prepares agendas for internal meetings, prepares and distributes the minutes.

+ Coordinates reimbursement from university funds for eligible business-related expenses

+ Manages transcription process, composes and distributes correspondence, e-mail and manages, organizes and maintains confidential files.

+ Plans events such as invited speakers, seminars, outreach events, and research symposiums.

+ Assists with coordination of faculty, fellow and staff activities and seminars.

+ Works closely with other program coordinators in regard to nursing conference, Day of Learning, and Development.

+ Proofreads communications to ensure accuracy and appropriateness.

+ Drafts and prepares office communication for signature as well edit confidential and sensitive information.

+ Drafts letters of recommendation and letters of support for Division Director – edits all letters requiring Director’s signature.

+ Coordinates media issues with the Director of Public Affairs, coordinate, supports the development of journal publications and assists with preparation of manuscripts.

+ Communicates with CME office regarding course organization and content.

+ As Fellowship Coordinator, plays integral part in communication with candidates as well as other coordinators to implement the onboarding and outboarding of matched Fellows.

+ Assists with ongoing development of the Fellowship program.

+ Prepares and updates bio-sketches and CV’s.

+ Ensures all physician licensures are current.

+ Using SAP, orders office and laboratory supplies as directed and processes invoices for payment and check or travel request for reimbursement.

+ Assists with purchase of materials and supplies for research laboratory.

+ Assists with conferences and workshops.

+ Works with Credentialing office to ensure new faculty recruits are on-boarded timely and accurately.

+ Uses various software applications such as spreadsheets and databases to assemble and format data for distribution.

+ Performs other duties as needed.

Minimum Qualifications

+ High School Diploma or graduation equivalent.

+ Three years progressively responsible medical office experience. Medical terminology required. Intermediate computer and proofreading skills required.

+ Additional education may substitute for one year of required experience to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

+ Bachelor’s Degree.

+ Knowledge of medical terminology and medical insurance requirements.

Classified Title: Sr. Medical Office Coordinator

Job Posting Title (Working Title): CO Sr. Medical Office Coordinator

Role/Level/Range: ATO 40/E/02/OE

Starting Salary Range: $18.20 - $33.90 Annually (62,296 targeted; Commensurate with experience)

Employee group: Full Time

Schedule: Monday-Friday, 8:30 am - 5:00 pm

Exempt Status: Non-Exempt

Department name: ​​​​​​​Columbia Practice Oph

Personnel area: School of Medicine

The listed salary range represents the minimum and maximum Johns Hopkins University offers for this position, based on a good faith estimate at the time of posting. Actual compensation will vary depending on factors such as location, skills, experience, market conditions, education, and internal equity. Not all candidates will qualify for the highest salary in the range.

Johns Hopkins provides a comprehensive benefits package supporting health, career, and retirement. Learn more: https://hr.jhu.edu/benefits-worklife/.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf