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Job Description

US CITIZENSHIP REQUIRED

\#LI-SMOOT

This role would be expected to provide comprehensive administrative support to a large program team within Space Systems.

The selected candidate will provide a full range of administrative work assignments for Directors and program teams. We are looking for an ambitious Administrative Associate, who is proactive, driven, detailed, highly organized, an effective communicator and comfortable interacting with all levels of management.

The Space Systems Strategic Business Unit unites space activities under one umbrella and collaborative environment: Civil Space, National Space, and Military Space.

What You ll Do:

+ Provide a wide variety of administrative tasks for programs, and associated program team members within Space Systems.

+ Maintain databases, records, spreadsheets; prepare various schedules and perform data entry, etc.

+ Prepare written documents, communications, and presentation materials for meetings and presentations.

+ Maintain program calendars and schedule meetings in Outlook.

+ Arrange meetings with internal and external customers.

+ Set-up and support meetings; keep minutes as necessary.

+ Greet external visitors.

+ Order catering for meetings and events.

+ Make conference room reservations.

+ Coordinate office moves for new and current program team members.

+ Make travel arrangements and reservations.

+ Prepare travel and business expense reports using Concur.

+ Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment.

+ File and retrieve records, folders, or other materials.

+ Coordinate events and training for the Strategic Business Unit (SBU).

+ Work with sensitive and highly confidential information and maintain proper confidentiality.

+ Represent organizational unit in understanding and working with administrative policies and procedures.

+ Maintain a regular and predictable work schedule.

+ Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.

+ Perform other duties as necessary.

**On-Site Work Environment:** This position requires regular in-person engagement by working **on-site five days** each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

Working Conditions:

+ Work is performed in an office environment, laboratory, cleanroom, or production floor.

Required Education, Experience, & Skills

+ High School diploma or equivalent plus 2 or more years of related experience.

+ Each higher-level related degree, i.e., Bachelor s or Master s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.

+ Ability to obtain a TS/SCI Polygraph security clearance.

+ Advanced computer knowledge (Microsoft Office Applications) and higher-level administrative skills.

+ Ability to work with considerable independence and as part of the team.

+ Ability to work under pressure and handle multiple assignments concurrently.

+ Demonstrated decision making based on knowledge of organization policies and procedures.

+ Ability to maintain confidentiality concerning sensitive information.

A security clearance or access with Polygraph is not required to be eligible for this position. However, the applicant must be willing and eligible for submission, depending on program requirements, after an offer is accepted and must be able to maintain the applicable clearance/access.

Pay Information

Full-Time Salary Range: $47488 - $75980

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

Administrative Associate III

113017BR

EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression