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Assistant to the Head of School

Reach Academy

115 Ash Street

Buffalo , NY 14204

Certified - Area - Administrative

Job Number 3300052015

Start Date

Open Date 05/15/2025

Closing Date 05/28/2025

Job Description

Under the supervision of the Head of School provides support to the Head of School in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the Head of School; provides support by planning, organizing, supervising and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.

Required Knowledge of:

+ Perform a variety of clerical and secretarial duties to relieve the Head of School of administrative and clerical detail.

+ Learn school organization, operations, policies and objectives;

+ Interpret, apply and explain laws, codes, rules, regulations, policies and procedures;

+ Maintain a variety of records, logs and files;

+ Understand and carry out oral and written instructions;

+ Compose correspondence and written materials independently or from oral instructions;

+ Establish and maintain cooperative and effective working relationships with others;

+ Serve as liaison between administrators, faculty, staff, students, parents and the public;

+ Meet schedules and timelines;

+ Complete work with many interruptions;

+ Work independently with little direction;

+ Work confidentially with discretion

Essential Duties and Responsibilities

+ Performs diverse office-related managerial responsibilities within areas and limits of authority as delegated by the Head of School;

+ Coordinates and organizes office activities and coordinates flow of communications and information for the Head of School;

+ Handles routine issues and emergencies concerning employees and students, makes decisions independently or collaboratively and recommends action as appropriate;

+ Compiles information and prepares and maintains a variety of records and reports related to assigned activities.

+ Inputs a variety of information into an assigned system; assures accuracy of input and output data;

+ Maintains confidentiality of various aspects of school operation including sensitive and personal information;

+ Performs a wide variety of secretarial work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence;

+ Assist in planning, organizing and setting up for schoolwide and staff events;

+ Provides training and work direction to assigned office personnel, organizes and expedites the work flow of the school site and offers guidance and direction to other school personnel as needed;

+ Updates absence and timesheet information for assigned personnel;

+ Serves as a major program information resource person and liaison between buildings and departments; disseminates accurate and timely information and direction to students, parents, staff and visitors;

+ Communicates with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities and resolve issues or concerns;

+ Composes correspondence independently or with general instruction on a wide range of subjects requiring knowledge of procedures and policies of the school; types and composes a variety of materials from verbal or written instruction;

+ Attends and participates in assigned meetings and trainings; prepares minutes from notes as required;

+ Updates and maintains multiple calendars as assigned; organizes appointments and meetings and makes arrangements for school visitations and facility use;

+ Other tasks as assigned by the Head of School

Qualifications/Education and/or Experience

+ Bachelor's Degree required; Master's Degree Preferred.

+ Previous Administrative Experience required;

+ Fluent in multiple languages preferred;

+ Able to work a twelve month position.

Salary

$50,000 -$60,000

Please make sure to complete an application by clickinghere (https://wnyric.atenterprise.powerschool.com/ats/app\_login?COMPANY\_ID=00005387) for this job posting.

Job Attachment View Attachment

Salary: From 50000.00

Salary: To 60000.00

Salary Competitive Y

Position Status Full time

Start Date 07/01/2025

Contact Person's Name Amie Caster

Contact Person's Title Director of Operations

Contact Person's Phone 7162481485

Contact Person's Email [email protected]