"Alerted.org

Req #: 246252

Department: DEPARTMENT OF MEDICINE: ALLERGY & ID

Job Location Detail: 9th and Jefferson

Posting Date: 05/22/2025

Closing Info:

Closes On 06/12/2025

Salary: $7,000 - $8,325 per month

Shift: First Shift

Notes:

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-contract-covered-exempt-20250130-a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The Division of Allergy & Infectious Diseases has an outstanding opportunity for a full-time Staff Human Resources Manager.

The purpose of this position is to independently manage and oversee all aspects of staff HR operations for the Division of Allergy and Infectious Diseases, which is a large and complex organization with 148+ faculty, 22+ fellows, 166+ staff involved with clinical care, research and teaching at over six sites. This position has substantial responsibility for exercising discretion and independent judgment in effecting and executing staff personnel functions; such as, recruitment and hiring, employee relations, compensation, and staff development. The role involves the ability to orchestrate high volumes of operational activities, understand the complexity and diversity of key knowledge areas, and apply expert judgement and decision making.

This role requires significant organization, problem-solving, and communication skills with frequent and substantive interactions within and outside the Division. Individual initiative, solid judgement, discretion regarding sensitive and confidential matters and superior customer service skills are all necessary for the tasks assigned. This position requires accuracy, efficiency, flexibility, creativity, and a desire to serve multiple stakeholders, while working within UW regulations.

This position requires a working knowledge and understanding of recruitment and compensation, leave management, performance management and will apply knowledge of University policies and procedures to ensure division compliance. Incumbent is expected to interpret, apply, and advise on all applicable University, state, and federal employment rules and regulations to ensure compliance.

This position has a direct impact on the integrity and quality of the Division's clinical, academic and research programs. The Division shares the University's predominant missions of teaching, research and patient care. Our mission is to promote excellence in training, scholarship, and clinical care in Allergy and Infectious Diseases. We strive to create an atmosphere that fosters diversity for its intrinsic importance and the benefits that it brings to individuals, institutions, and society. We value and honor diverse experiences and perspectives and strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.

This position will not only take great care to ensure that all Division human resource operations are managed in a manner that is reflective of the University of Washington's integrity and sense of responsibility, but will work to set the standard of excellence in this area.

**DUTIES AND RESPONSIBILITIES** Recruitment & Onboarding (25%)

+ Oversee and manage all aspects of the recruitment process from conception to hire (i.e. temporary and regular professional and classified; grad student and student assistants) for the Division.

+ Partner with hiring managers to understand objectives, assess hiring needs, create recruitment strategies, and manage searches through the recruitment life cycle.

+ Guide hiring managers to develop, modify and finalize job descriptions, initiate recruitment requests, and associated processes.

+ Consult with faculty to determine program management needs and supervisory reporting structure within their programs.

+ Understand and be proficient in the complexities of staff, undergraduate and graduate students.

+ Provide expertise on standard hiring processes (i.e. interviews, candidate reviews, reference checks, and compliance with best practices at UW).

+ Manage onboarding, offboarding and associated Workday actions for Division employees. Provide guidance on appropriate access/entry into UW data systems, e.g. payroll, benefits, IT Security, compliance. Conduct exit interviews.

+ Educate managers on current policy and practice information for onboarding and offboarding.Compensation Management (25%)

+ Review and recommend compensation setting for new hires and compensation change requests. Consult with division leadership as needed.

+ Research and analyze salary levels and compare for equity within the Division, Department, School of Medicine and University overall.

+ Analyze, review and advise managers and staff on revision of job descriptions to reflect current work, and oversee and track requests for position review.

+ Consult and educate managers on compensation actions, processes, requirements, developing justifications, etc.

+ Oversee and initiate various Workday compensation actions (i.e. TPI/TSI, one-time payments, in-grades, etc.).

+ Review and process FTE requests.Employee Relations (20%)

+ Coach and guide managers, supervisors on organizational matters, performance and corrective issues, plus best and equitable practices. Provide guidance on multiple fronts about how best to present difficult information to employees.

+ Oversee and process layoffs and/or furloughs for the Division for Campus HR review.

+ Serve as Division HR liaison and work closely with the UW HR employment team (employment specialist and human resources consultant) and DOM HR Team on a full spectrum HR issues. Maintain professional relationships with the functional areas of the Campus HR Operations unit, and other staff in units such as the University Attorney General's Office, the Disability Services Office, and University Complaint Investigation and Resolution Office (UCIRO).

+ Function as the Division's point-of-contact and liaison for HR grievances, investigation, fact-findings and employee conflicts. Meet with managers and employees regarding highly charged situations, and guide them through the resolution processes. Act as mediator in employee disputes that do not require escalation, and judge whether any given situation does require escalation.

+ Provide situation assessments, policy interpretations and recommendations to management for complaint or conflict resolution and corrective actions. Counsel managers on employee relations matters, and compliance with the university's guidelines.Leaves & Accommodations (15%)

+ Manage leave and accommodation matters within the Division, ensuring compliance, and partner with Central HR Leave Specialists and the Department of Medicine on complex leaves.

+ Counsel staff on how best to utilize their paid leave and leave without pay during extended FMLA leaves, such as parental leave.

+ Understand all relevant policies and procedures associated with leaves, provide education and content expertise on Leaves of Absence, specifically FMLA and paid leave practices to managers and staff.

+ Work with payroll specialist on Workday leave time management reporting for FMLA tracking, record keeping, and required communications for staff taking extended FMLA leave.

+ Ensure compliance with institutional policy, with the Americans with Disabilities Act (ADA) and Washington State Law and respond to requests for reasonable accommodation including the coordination of accommodation requests. Advise employees and supervisors regarding institutional procedures.Staff Development, Special Projects & Other (15%)

+ Direct and manage staff performance evaluation process and ensure compliance with UW HR and Departmental processes.

+ Guide managers on best practices in conducting performance evaluations.

+ Facilitate and provide resources for employee development options.

+ Develop, implement and maintain division policies and procedures in relation to recruitment, position reviews, onboarding, off-boarding, and other HR processes.

+ Ensure the Division activities and practices are in compliance with the Department, School and University personnel policies and procedures, and state and federal laws. Ensure compliance with institutional policy, the Fair Labor Standards Act (FLSA), Americans with Disabilities Act (ADA) and Washington State Law.

+ Plan and complete special projects as assigned, independently or as a member of a team (i.e. division or department strategic planning workgroup projects).

+ Participate regularly in professional activities to keep abreast of changes and new developments in Human Resources College and University Professional Associations (CUPA-HR) and Society for Human Resource Management (SHRM).

+ Additional duties as assigned. **MINIMUM REQUIREMENTS**

+ Bachelor's Degree in Human Resources, Business Administration, Administrative Management or a related field.

+ Minimum of 3 years of experience with progressive responsibility in human resources or related field at a diverse, complex, multi-faceted organization. **Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.** **ADDITIONAL REQUIREMENTS**

+ Demonstrated dedication to equity, diversity and inclusion.

+ Demonstrated thorough knowledge of HR policies, procedures, principles, and practices. Personnel and salary administration, recruitment techniques and management.

+ Solutions-oriented, demonstrating strong initiative and follow-through.

+ Ability to thrive and prioritize while working with a high volume of work, concurrent projects and critical, time sensitive deadlines with consistent accuracy and attention to detail. A flexible and open mindset is essential.

+ Ability to exercise high degree of judgment and handle confidential information with tact, discretion, and diplomacy, and to maintain strict confidentiality.

+ Excellent written and verbal communication skills, and proven organizational and interpersonal skills. Ability to maintain a calm demeanor under pressure and communicate effectively at all levels within an organization.

+ Proficiency with Microsoft Office Suite (Microsoft Word, Excel, Outlook and PowerPoint) and other web-based programs. Willingness and ability to learn how to use proprietary software products. **DESIRED QUALIFICATIONS**

+ Certification as a Professional in Human Resources (PHR) or Society for Human Resources Management Certified Professional (SHRM-CP). **CONDITIONS OF EMPLOYMENT**

+ This is a hybrid position with 3-days in-office and 2-days remote.

+ Heavy workload and consistent, competing deadlines require that the candidate interface well with other managers, staff and faculty in a collaborative and team-oriented manner. **Application Process:** The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.\#UWDeptMedicineJobs

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.