"Alerted.org

Req #: 246199

Department: SURGERY

Posting Date: 05/22/2025

Closing Info:

Closes On 06/05/2025

Salary: $5,833 - $6,666 per month

Shift: First Shift

Notes:

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701\_a11y.pdf )

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

UW’s Division of Plastic Surgery has an exciting opportunity for a Program Operations Specialist, which is part of UW School of Medicine’s Department of Surgery.** **POSITION PURPOSE

The Program Operations Specialist (POS), in collaboration with the Administrator, Division Chief, and faculty, is responsible for the administrative, programmatic, and operational needs of the Division Chief and Section at UW Medical Center-Montlake.

As an integral member of the team, the POS plays a key role in providing comprehensive support to the Chief and Surgeons within the Division. The POS collaborates closely with expert faculty and staff across multiple sites, ensuring seamless operational and programmatic efficiency. This full-time role requires a strong understanding of clinical and academic practices, facilitating the division’s mission in patient care, teaching, and research.

The successful candidate will be skilled at advancing the Department of Surgery’s mission. They will have a substantial impact on divisional operations and faculty success, leveraging healthcare program experience, strong interpersonal and communication skills, and the ability to work effectively across multiple systems and locations

Our Mission and How This Position Contributes:** **Department Mission:

The Department of Surgery is a large department within the School of Medicine, with surgeons practicing at all our locations and in eight surgical subspecialties. The UW Department of Surgery is guided by our mission of providing compassionate and high-quality patient care, training future generations of surgical leaders, and conducting research in a collegial environment that embraces diversity and promotes inclusiveness.

Division/Center Mission:

The Program Operations Specialist contributes substantially to the mission, particularly to the clinical mission, but importantly manages the intersections between clinical, research and training of the Emergency General Surgery section of the Department of Surgery. This position significantly impacts those successful operations and activities of the faculty and the Division of Plastic Surgery.

Our Commitment to Equity, Diversity, and Inclusion (EDI):

The Department of Surgery strives to dismantle systemic racism, eliminate healthcare disparities, and promote health equity in our work. Racism and intolerance have no place in our community. We celebrate our multitude of intersecting identities and commit to the ongoing effort of creating an inclusive and supportive workplace climate.

All staff in the Department of Surgery are asked to demonstrate and develop the following core competencies:

• **Quality Focus:** strives to deliver the best possible service and results, and continuously seeks opportunities for improvement.

• Key attributes: accuracy, customer service, continuous improvement, problem solving, and self-development

• **Planning & Organization:** completes work in a timely, efficient, and resourceful manner

• Key attributes:priority setting, efficiency, resourcefulness, adaptability and flexibility, organizational awareness, and initiative

• **Teamwork & Relationship Building:** builds and fosters positive working relationships with others to achieve shared objectives.

• Key attributes: collaboration, communication, emotional intelligence, recognition, and accountability, and integrity

• **Equity, Diversity, and Inclusion:** values and honors diverse experiences and perspectives, strives to create welcoming and respectful work environments including dismantling structures of oppression, promotes and contributes to a culture of access, opportunity, and justice.

• Key attributes: respect, cultural humility, inclusiveness, advocacy, and commitment

DUTIES AND RESPONSIBILITIES

• Executive Administrative Management of PSD Division Chief = 30%

• Management of variety of administrative operational duties in support of the Plastic Surgery Division = 30%

• Strategic and Programmatic Operational Responsibilities for UWMC Plastic Surgery Operational activities would take place cross-sites, in clinical and academic arenas. = 30%

• Management of Microvascular Reconstructive Surgery Fellowship =10%

MINIMUM REQUIREMENTS

• BA in business, health sciences, biology, psychology, English or other relevant

• 2-3 years of experience and in healthcare programs

Equivalent education/experience can substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. Candidates of non-traditional educational or experiential backgrounds are invited to apply. Please address applicability of education and experience in your resume.

ADDITIONAL REQUIREMENTS

• Can work successfully within a variety of systems and sites;

• Must be able to accurately understand and interpret policy and processes;

• Expert user of Microsoft Office products;

• Must understand basic financial/accounting concepts;

• Understands and can implement basic project management skills.

DESIRED QUALIFICATIONS

• 3+ years working with a surgical program

• Experience working in an academic medical setting

• Understanding of academic educational and research programs

• Knowledge and/or expertise in creating content for publication, websites, and other media formats to highlight the academic work of the sections and division

CONDITIONS OF EMPLOYMENT

This position is suited for a hybrid work situation. Specific schedule to be determined with supervisor and dependent on business needs.

We hope you will apply and please learn more about our department, values, and core competencies at https://uwsurgery.org/about/staff/ **Application Process:** The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.