• Program Coordinator II

    Texas A&M University System (College Station, TX)


    Job Title

     

    Program Coordinator II

     

    Agency

     

    Texas A&M Agrilife Research

     

    Department

     

    Biochemistry & Biophysics

     

    Proposed Minimum Salary

     

    Commensurate

     

    Job Location

     

    College Station, Texas

     

    Job Type

     

    Staff

    Job Description

    Qualifications

    Required Education and Experience:

    + Bachelor’s degree

    + Four years experience in organizing events and communicating with students

    Required Knowledge, Skills, and Abilities:

    + Knowledge of word processing, spreadsheet, and database applications.

    + Excellent verbal and written communication skills.

    + Ability to multi-task and be effective, respectful, approachable, and team oriented.

    Preferred Education and Experience:

    + Master’s degree

    + Five or more years of related experience

    + Familiarity with TAMU portals, such as Howdy, Compass, WebAdmit, etc.

    Responsibilities

    ADMISSIONS:

    + Tracks applicants and organize application materials (+120 applications each fall for IDP GGEN Ph.D., and +120 each summer for SURGe).

    + Assists the Admissions Committee Chair in summarizing applicants’ information for the fastest review process.

    + Organizes program activities and events such as the Graduate Student’s Recruiting Symposium.

    + Prepares the interview schedule and itinerary for prospective students attending the Recruiting Symposium.

    + Processes expenses and reimbursements for student candidates and work with business representatives.

    + Assists with planning events and reserving venues.

    ADVISING:

    + Collaborates with the Advising committee by organizing lab rotations for 1st year students during the fall until assignment to their permanent lab.

    + Assists with the management of students’ records and confidential materials.

    + Assists the students with their course registrations during the fall.

    + Creates students’ defense flyers and announce them through multiple channels.

    + Offers emotional support for students

    EVENTS:

    + Organizes events such as Graduate Student’s Recruiting Symposium, New Student’s Orientation Week, Annual Faculty Meetings, Summer Research Undergraduate Program, Program Retreats, and other events that we co-host with other programs/departments (e.g., Texas Genetics Society Conference, etc.).

    + Orders meals for Career Clubs, Executive Committee meetings, Student Socials, and meetings.

    + Supports the GGSA Mendelian Mingle, GGSA Social Events, and GGSA Monthly Meetings.

    MEMBERSHIP:

    + Builds strong working relationships with other departments to recruit faculty into the IDP GGEN

    + Adds new faculty to GradCom, GGEN listservs, GGEN website, and update faculty membership list.

    OUTREACH:

    + Supports the Outreach committee by sending multiple advertisements through email during the fall.

    + Assists with marketing materials and order swags for outreach events.

    + Attends Graduate Student Fairs (UT Graduate Fair, PVAMU Fair, etc.)

    + Engages with prospective students by email, phone, and in-person as needed

    SEMINAR:

    + Organizes weekly Seminar Series (i.e., reserving rooms, travel arrangements, hotel accommodations, flyers design, and advertising)

    + Processes expenses and reimbursements for external speakers and work with business representatives

    + Collaborates with the invited speaker’s agenda/itineraries.

    PROGRAM COORDINATION:

    + Assists updating the GGEN First Year Graduate Program Handbook annually.

    + Maintains the IDP GGEN Records to collaborate with data for assessments and grants.

    + Assists with Executive Committee meetings and materials, takes minutes, and reserve room.

    + Maintains the IDP GGEN website (WordPress) and social media platforms.

    + Features students and faculty publications, awards, research highlights, etc. on the GGEN website

    + Contacts GGEN Alumni to keep records of their previous a current employment

    + Files graduate students’ documents (electronically and physically).

    + Updates the database with all the referee’s contact information from previous Ph.D. and SURGe applicants.

    + Takes photos and videos of the students at laboratories for the IDP GGEN website and social media.

    + Prepares program correspondence.

    + Purchases program office supplies, and snacks/refreshments for program events, committee meetings as needed.

     

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

     

    Equal Opportunity/Veterans/Disability Employer.