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Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Student Life

Proposed Minimum Salary

$3,750.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

Student Life strives to enhance opportunities for students to participate fully in the University experience. We do this by providing information, services, programs and involvement opportunities that facilitate responsible life choices and promote awareness of self and community. Each of the program areas within Student Life has a specific mission, but one common goal: to provide education, outreach, and support to you. Learn more about our various program areas at https://studentlife.tamu.edu/ .

What We Want

The Administrative Coordinator will support the education, prevention, and administrative needs of the Substance Misuse and Violence Prevention unit of Student Life. As a key member of the Substance Misuse and Violence Prevention team, the Administrative Coordinator will contribute to the support of prevention programming around alcohol and other drug use, interpersonal violence prevention, including workshop scheduling and tracking, budget tracking, assessment, inventory, reservations, and other related support tasks. This person should have strong communication skills (written and verbal), attention to detail, and be well versed in Microsoft Office products, as well as a commitment to a supportive role in the Department.

What You Need To Know

Salary: $45,000-49,500/year

Cover Letter/Resume: A cover letter and resume are strongly recommended. You may upload them on the application under the CV/Resume section.

Other: Some limited evening and weekends may be required.

Qualifications

Required Education & Experience:

+ Bachelor's degree or equivalent combination of education and experience.

+ Two years of experience in office administration.

Preferred Experience:

+ Experience administratively supporting a public health, health education, higher education, and/or programming unit.

+ Five years of experience in office administration.

Preferred Licenses and Certifications:

+ "Class C" Driver's License.

Required Knowledge, Skills, and Abilities:

+ Ability to multitask and work cooperatively with others.

+ Excellent written communication, analytical, interpersonal, and organizational skills.

+ Ability to work in a high stress environment.

+ Ability to work with sensitive information and maintain confidentiality.

+ Ability to work independently once given a project.

+ Knowledge of word processing, spreadsheet, database, and presentation applications.

Responsibilities

+ Office Management: Provides administrative support to the Assistant Director of Student Life and six additional full time staff members. Supervises, trains, schedules, assigns tasks, and evaluates the work of student employees. Participates in planning and execution of administrative operations for SMVP. Develops, monitors, evaluates, and ensures adherence to office procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. Provides email, file, and calendar management and support. Fields questions over the phone and sends to office wide email accounts. Screens and refers questions from parents, students, and other visitors, and makes referrals to university offices, as needed . Maintains a variety of fiscal, administrative, and academic records, including confidential files. Coordinates daily workflow and resolution of complex, highly sensitive confidential matters. Monitors compliance with policies and procedures. Coordinates meetings, seminars, and other special events, including travel to events for set-up or other logistics. Coordinates equipment inventory for office and staff.

+ Program Management: Provides management and support for key SMVP services and programs. Researches and analyzes administrative requirements for programs and projects. Provides technical information regarding administrative procedures, services, or programs. Schedules, tracks, and manages the administrative functions for student sanction workshops. Assigns, monitors, and communicates completion of sanctioned programs with the Student Conduct Office. Manages SMVP presentation requests, tracks data, and coordinates scheduling. Consults with staff to support program administrative needs.

+ Purchasing and Travel: Manages office supply purchases, promotional purchases as well as purchasing for events/programs. Works with business office to process purchase orders, tracks budget expenditures, and retains files related to expenses and budgeting procedures. Serves as a departmental liaison to provide support for assigned staff making travel arrangements through the Concur system.

+ Support: Represents SMVP and the Offices of the Dean of Student Life in relevant committees or task forces. Collaborates with stakeholders to ensure administrative support.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)  each month

+ Automatic enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  for completing a degree while a Texas A&M employee

+ Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.