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Description

The Administrative Assistant will support the Site Lead and Central Operations AUS11 ADCO Leadership Team. A successful candidate will be highly organized, extremely detail-oriented, self-motivated, and able to handle confidential information, as well as demonstrate the ability to respond effectively to changing workloads and priorities.

Key job responsibilities

Lead the planning and execution of site events, employee engagement activities, and team building initiatives with minimal supervision • Completing expense reports, manage engagement budgets, maintaining schedules, planning events, and coordinating meetings or events for the staff

Photocopying, faxing, typing meeting notes, making travel arrangements.

Creating presentations using graphics

Maintaining confidentiality and professionalism at all times

Purchasing non-inventory items for the facility (like stationery, tea, coffee etc)

Ensuring the facilities and breakrooms are maintained to a high standard

Being able to juggle multiple conflicting priorities at any one time

Able to undertake ambiguous tasks with little direction.

Basic Qualifications

Required Qualifications: • Strong organizational skills with the ability to handle multiple priorities simultaneously • Excellent communication and interpersonal skills • Proven track record of proactive problem-solving and decision-making • Ability to manage projects leveraging a planning platform (such as Asana/Quip/Excel) • Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) · 2+ years administrative support experience in a related field · Ability to create graphs in Microsoft Office products · Availability to work days or nights scheduled, with flexibility for weekend coverage as required

Preferred Qualifications

• A completed Bachelor’s Degree from an accredited university · High level of integrity and discretion · Strong analytical skills and attention to detail ·

• Experience with facilities management systems and procedures • Previous experience in corporate event planning and execution • Knowledge of health and safety regulations • Proficiency in Microsoft Office Suite and relevant administrative tools

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.