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Description

We are seeking a motivated and detail-oriented Office Assistant to assist at a non-profit client based in Springfield, MA. The ideal candidate will provide essential administrative and clerical support to ensure smooth day-to-day operations and enhance the efficiency of our mission-driven organization. This role requires excellent organizational skills, a proactive attitude, and the ability to work collaboratively in a fast-paced environment dedicated to serving the community.

Key Responsibilities:

Administrative Support:

+ Perform general office duties, including answering incoming calls, handling mail, and responding to email inquiries.

+ Provide clerical support such as filing, photocopying, data entry, and maintaining organized records.

+ Schedule and coordinate appointments, meetings, and events; prepare agendas and meeting materials as needed.

+ Assist in preparing documents, reports, and correspondence for internal and external use.

Front Office Operations:

+ Welcome clients, volunteers, and visitors upon arrival, creating a positive and professional first impression.

+ Manage the reception area to ensure it remains clean and organized at all times.

+ Assist clients and guests with sign-in procedures and provide relevant information about the organization’s services and resources.

Internal Communication and Coordination:

+ Serve as a point of contact for staff inquiries, ensuring clear and timely communication between team members.

+ Maintain accurate calendars for office schedules and activities, providing reminders to staff as needed.

+ Assist in organizing and coordinating volunteer activities, donor events, and community outreach efforts.

Support Organizational Initiatives:

+ Assist in the organization and execution of special events, fundraisers, and community programs.

+ Support marketing and outreach efforts by creating flyers, newsletters, or social media posts.

Required Skills and Qualifications:

+ Proven experience in an administrative or office support role, preferably in a non-profit setting.

+ Strong organizational and time management skills, with excellent attention to detail.

+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with database systems.

+ Excellent verbal and written communication skills.

+ A proactive, team-oriented approach with a passion for providing service to the community.

+ Ability to handle confidential information with professionalism and discretion.

Requirements • Proven experience in an administrative or customer service role.

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

• Strong communication skills, both written and verbal.

• Excellent organizational and time management abilities.

• Demonstrated ability to handle multiple tasks and prioritize effectively.

• Attention to detail and a high level of accuracy in work.

• Ability to work independently and as part of a team.

• Familiarity with scheduling and appointment coordination. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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