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Administrative Specialist II

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Administrative Specialist II

Salary

$39,671.00 - $69,426.00 Annually

Location

Wake County, NC

Job Type

Permanent Full-Time

Job Number

25-06302

Department

Dept of Transportation

Division

State Hwy Administrator - Div of Hwys

Opening Date

05/22/2025

Closing Date

5/29/2025 11:59 PM Eastern

Job Class Title

Administrative Specialist II

Position Number

60025674

Salary Grade

NC09

+ Description

+ Benefits

+ Questions

Description of Work

This position with NCDOT offers fullState Benefits (https://oshr.nc.gov/state-employee-resources/benefits) , competitive salaries and many career development opportunities.

The Hydraulics Unit provides technical expertise, guidance, design, and quality assurance to manage stormwater, riverine and coastal impacts in and around roadways for the protection of the public, the environment and NCDOT assets at every transportation project phase. For more information go to:Hydraulics Unit Video (https://youtu.be/WEAxHJxewEg)

The Hydraulics Unit is seeking an experienced and motivated Administrative Specialist II.

In this role you will:

+ Process invoices and administer/process contracts with private engineering firms (PEF).

+ Process all personnel and position actions to initiate hires, promotions, transfers, separations, FMLA, LOA and reallocations in the Fiori Payroll System.

+ Review and ensure all HR forms and requests are completed accurately, and according to policies and guidelines.

+ Answer staffs’ HR and/or benefits questions

+ Provide administrative support to the Unit Head and the Unit’s upper management staff.

+ Serve as liaison between the Unit and the Division office and other offices as needed.

+ Create, compile and generate personnel reports for management.

+ Prepare necessary paperwork for all out-of-state travel.

+ Manage record retention, archival and disposal activities.

+ Serve as NCVIP Liaison; fixed assets, training, p-card and BSIPS security coordinator.

Knowledge, Skills and Abilities / Competencies

Applicants must submit an application that clearly reflects work experience that demonstrates the following:

+ Experience applying office management techniques, policies, and administrative procedures to support efficient daily operations.

+ Experience utilizing Microsoft Word, Excel, and Outlook to prepare documents, manage data, and coordinate communications.

+ Experience providing customer service by resolving inquiries, addressing issues, and maintaining professional interactions.

+ Experience applying prioritization strategies and managing workflows to complete assignments and meet deadlines.

+ Knowledge of Fiori (BEACON) and SAP systems, with experience creating purchase orders, processing invoices, and supporting budget management.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

Supplemental and Contact Information

Connie Strickland,[email protected]

Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand in order to be qualified for this position, the description of my work experience must clearly reflect the required education and experience as well as the posted knowledge, skills and abilities for this position. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)

+ Yes

+ No

02

Which of the following best describes your level of experience applying office management techniques, policies, and administrative procedures to support efficient daily operations?

+ None

+ Less than 1 Year

+ 1-2 Years

+ 2-3 Years

+ 3-4 Years

+ 4-5 Years

+ 5 or More Years

03

Explain how you have experience applying office management techniques, policies, and administrative procedures to support efficient daily operations.

04

Which of the following best describes your level of experience utilizing Microsoft Word, Excel, and Outlook to prepare documents, manage data, and coordinate communications?

+ None

+ Less than 1 Year

+ 1-2 Years

+ 2-3 Years

+ 3-4 Years

+ 4-5 Years

+ 5 or More Years

05

Explain how you have experience utilizing Microsoft Word, Excel, and Outlook to prepare documents, manage data, and coordinate communications.

06

Which of the following best describes your level of experience providing customer service by resolving inquiries, addressing issues, and maintaining professional interactions?

+ None

+ Less than 1 Year

+ 1-2 Years

+ 2-3 Years

+ 3-4 Years

+ 4-5 Years

+ 5 or More Years

07

Explain how you have experience providing customer service by resolving inquiries, addressing issues, and maintaining professional interactions.

08

Which of the following best describes your level of experience applying prioritization strategies and managing workflows to complete assignments and meet deadlines?

+ None

+ Less than 1 Year

+ 1-2 Years

+ 2-3 Years

+ 3-4 Years

+ 4-5 Years

+ 5 or More Years

09

Explain how you have experience applying prioritization strategies and managing workflows to complete assignments and meet deadlines.

10

Which of the following best describes your level of knowledge of Fiori (BEACON) and SAP systems, with experience creating purchase orders, processing invoices, and supporting budget management?

+ None

+ Basic

+ Intermediate

+ Thorough

11

Explain how you have knowledge of Fiori (BEACON) and SAP systems, with experience creating purchase orders, processing invoices, and supporting budget management.

Required Question

Employer

State of North Carolina

Website

http://www.ncdot.gov/

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