"Alerted.org

Description

Are you an experienced Administrative Assistant with a background in the construction industry? We are working with an esteemed client in Bloomfield, CT, who is seeking a highly organized and proactive Administrative Assistant to join their team. This role offers an incredible opportunity to support a fast-paced construction environment, leveraging your skills to ensure smooth operations across a variety of projects.

Key Responsibilities:

+ Documentation and Record Management: Maintain accurate and up-to-date project documentation, contracts, invoices, and records. Review and process documents in accordance with construction timelines and requirements.

+ Scheduling and Coordination: Support project managers by scheduling meetings, tracking deadlines, and coordinating with contractors, vendors, and clients.

+ Bid and Proposal Assistance: Assist in preparing bid packages, request for proposals (RFPs), and other project-related documentation.

+ Communication: Serve as a liaison between the office, project teams, and field staff to ensure timely and effective communication. Respond professionally to inquiries from clients, vendors, and other stakeholders.

+ General Administrative Support: Perform general office duties such as answering phones, ordering office supplies, and providing general support to the team as needed.

Qualifications:

+ Experience: 2+ years of administrative experience, preferably in the construction or related industry.

+ Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) is required. Experience with construction management software such as Procore or Buildertrend is a plus.

+ Organizational Skills: Strong ability to prioritize tasks, manage multiple deadlines, and ensure attention to detail in all assignments.

+ Communication: Exceptional verbal and written communication skills, with the ability to professionally interact with clients, vendors, and team members.

+ Problem-Solving: A proactive approach to identifying and resolving issues efficiently in a construction-focused environment.

Requirements • Proven experience in answering inbound and outbound calls in a detail-oriented environment.

• Strong customer service skills with a focus on effective communication and problem-solving.

• Proficiency in data entry with high attention to detail and accuracy.

• Demonstrated ability to manage email correspondence efficiently.

• Advanced knowledge of Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.

• Skilled in scheduling appointments and managing calendars effectively.

• Ability to multitask and prioritize tasks in a fast-paced environment.

• Excellent organizational and time-management abilities. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .