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Position Title:Budget and Finance Specialist II

Job Group:Professional & Scientific

Required Minimum Qualifications:Bachelor’s degree and 2 years of related experience

Preferred Qualifications:Experience with budget tracking and financial reporting; ideally in a public or nonprofit setting.

Experience in or knowledge of Cooperative Extension.

Experience managing multi-million dollar budgets in organizations/departments/units of 50+ individuals.

Experience interpreting and supplying data for management to support decision-making, such as examining program impact data relative to the cost of program delivery, etc.

Job Description:

Are you passionate about making a meaningful impact through mission-focused financial work? Do you thrive in a collaborative environment that supports statewide initiatives improving the lives of others?

If so, Health and Human Sciences Extension and Outreach (HHSEO) at Iowa State University is currently seeking qualified candidates for a Budget and Finance Specialist II position!

This position directly supports HHSEO programs across the state, assisting with budget planning, financial analysis, and operational reporting. This role is critical in ensuring accurate and strategic financial oversight across a variety of initiatives within the portfolio. The successful candidate will collaborate closely with program leaders to support effective resource use, identify revenue opportunities, and maintain compliance with university financial policies.

What You'll Do:

+ Track expenditures, revenues, and account balances to ensure accuracy and compliance

+ Monitor account balances and reconcile discrepancies under the direction of leadership

+ Maintain supporting documentation for personnel action forms and budget changes

+ Assist in monitoring daily financial activity (purchasing, travel, payroll, transfers)

+ Support data entry, reporting, and system maintenance related to finance workflows

+ Prepare routine monthly budget and financial reports for HHSEO accounts and program areas

+ Reconcile financial records and resolve or escalate discrepancies as needed

+ Compile financial data and prepare projections for annual and multi-year budget planning

+ Document budget procedures and ensure alignment with ISU policies and guidelines

+ Provide support and guidance to HHSEO staff using university financial systems (e.g., Workday)

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

About Health and Human Sciences Extension and Outreach:

Health and Human Sciences Extension and Outreach delivers research-based information and education to help Iowans make informed decisions that improve their quality of life. As the outreach arm of the College of Health and Human Sciences, faculty and staff work together with HHSEO educators located across all 99 Iowa counties to translate university research into practical solutions for individuals, families, employers, and communities. Health and Human Sciences Extension and Outreach focuses on food safety, nutrition, wellness, caregiving, parenting, relationships, and personal finance for people across the lifespan. In addition, HHSEO hotlines and call centers offer assistance with home and family questions, stress counseling, financial concerns, and legal questions.

Level Guidelines• Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals• Applies broad, working knowledge of the principles of the field to moderately complex, difficult, and varied problems and issues• Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems• Responds to a broad range of inquiries and requests• May provide training and/or direction to lower-level staff• May lead projects of moderate scope and complexity• Provides guidance to students

Appointment Type:Regular

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Grade:PS808

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:• Retirement benefits including defined benefit and defined contribution plans• Generous vacation, holiday and sick time and leave plans• Onsite childcare (Ames, Iowa)• Life insurance and long-term disability• Flexible Spending Accounts• Various voluntary benefits and discounts• Employee Assistance Program• Wellbeing program

Original Posting Date: May 22, 2025

Posting Close Date:June 4, 2025

Job Requisition Number:R17087

By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.

Iowa State University is a welcoming community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, 515 294-7612, email [email protected] .

If you have questions about the application process please email [email protected] or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email [email protected] or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .

General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.